Administrative Assistant

SMBC Group is a top-tier global financial group headquartered in Tokyo, offering a diverse range of financial services. They are seeking an experienced Administrative Assistant/Office Manager to support their Washington D.C. Office, responsible for handling travel bookings, managing expenses, and providing general administrative support. Responsibilities Handling business travel bookings and travel expense reimbursements using Concur Responsible for submission and management of reimbursement requests, and tracking and payment of expenses Maintain contacts and distribution lists for the team Scheduling and hosting meetings, in-person and online Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages Maintain office handbook Respond to ad-hoc requests Skills Experience in an administrative capacity, preferably in a corporate environment Experience with Concur (in travel booking, requesting and expensing) Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook Ability to multitask and work in the fast-paced environment Strong written and oral communication skills Possess strong organizational skills and excellent attention to detail Highly collaborative and flexible in a team environment and able to form good relationships Excellent time management skills and ability to multitask and prioritize work Bachelor's degree preferred Writing, reading, and verbal communication skills in Japanese is preferred Benefits Annual discretionary incentive award A competitive portfolio of benefits Company Overview SMBC Group is a top-tier global financial group. It was founded in 1590, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship SMBC Group has a track record of offering H1B sponsorships, with 160 in 2025, 87 in 2024, 73 in 2023, 44 in 2022, 29 in 2021, 26 in 2020. Please note that this does not guarantee sponsorship for this specific role.