Area Office Administrator I - Carroll County, MD

Young Life is a Christian organization focused on evangelism and discipleship. The Area Office Administrator I provides administrative support to ensure the efficient functioning of the Young Life field ministry area office. Responsibilities Reporting Core Ministry Count (CMC) numbers Tracking attendance for Meetings (Team Meetings, Leadership, Committee, Events) Answering emails sent to Area Admin email account Process and track area donations Completing Expense Reports for staff and area Updating Area Website with upcoming events and links Updating Area Facebook Prayer Page with prayer requests Keeping volunteers up-to-date on required screenings/trainings Attending monthly Area Team Leader Meeting (first Thursday of month) Working with bus companies to secure buses Tracking registration, payments & health forms Communication with parents Communication with Table Hosts/Team Captains Tracking sponsorships and registrations Printing, stuffing and sending mailings Creating updated mailing lists that include new donors Communication with Leaders and Committee Securing locations for meals and other activities Finalizing attendance and rooming for area Attending the Weekend (minimum of Saturday) Communication with donors and businesses Requesting donations from businesses with online donation request forms Behind-the-Scenes Auction Admin on the night of the event Tracking registration, sign-up discounts, payments & health forms Tracking second-timer registration and training Organizing camp fundraiser details & communication Communication with camp in regards to contracts, forms and registrations Answer correspondence, do filing and prepare mailings Answer phones Respond to voicemail, e-mail and phone calls in a timely and professional manner Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff Create club/event postcards, flyers, and/or maps Send prayer e-mails and monthly updates Send personal support mailings Create and maintain area M-Site Send thank-you letters to donors Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area Process and track donations Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month Update area donor database on a regular basis Enter club card data into kid database Update parent database Maintain newsletter recipient list Create and maintain banquet invitation list Update contact in Palm/Outlook Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners Track and report vacation, sick and personal days for eligible area staff Submit timesheets for hourly staff Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval Coordinate area meetings, including: Area Staff Meetings, Area leadership meetings, Area committee meetings Track participation, payments, health forms and how much each kid has earned in fundraisers Send letters to parents about camp sign-ups, itineraries and health forms Responsible for fundraiser marketing Construct and distribute camp brochures Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards Track guest list, table sponsors, RSVP list and donations received from banquet Coordinate with table hosts about their invitation lists Mail invitations Send thank you notes to banquet donors Track table sponsors Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration Skills High school education or its equivalent Ability to type 55 to 60 words per minute with few errors Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint) Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions Good grammar skills and strong written and verbal communication skills Ability to maintain confidentiality Basic accounting skills Detail oriented multi-tasking ability Proven relational skills with both kids and adults Initiative with developing processes/systems around events – data organization and maintenance Great customer service skills Associates degree preferred Previous administrative assistant experience preferred Company Overview Young Life is a world class organization for adolescents. It was founded in 1941, and is headquartered in Colorado Springs, Colorado, USA, with a workforce of 5001-10000 employees. Its website is