Executive Assistant & Special Projects Coordinator

Overview We’re seeking a highly organized, proactive, and resourceful Executive Assistant & Special Projects Coordinator to support our executive team while managing a variety of operational and project-based initiatives. This role goes beyond traditional administrative support — it’s ideal for someone who enjoys problem-solving, improving processes, managing projects, and driving efficiency across the organization. You’ll act as a trusted partner to leadership, ensuring priorities are executed effectively, projects move forward on time, and day-to-day operations run smoothly. Key Responsibilities- Executive Support ● Manage complex calendars, travel arrangements, and meeting logistics for executive leadership. ● Prepare agendas, take detailed meeting notes, and track follow-up actions. ● Draft, proofread, and manage executive correspondence and communications. ● Handle confidential information with discretion and professionalism. Project Management & Special Initiatives ● Coordinate and manage cross-functional projects from planning through execution. ● Support executives with research, analysis, and preparation for strategic initiatives or presentations. ● Develop and maintain project plans, timelines, and deliverables. ● Collaborate with internal teams to ensure milestones and deadlines are met. Operations & Process Improvement ● Assist in optimizing workflows and internal systems to improve efficiency. ● Manage vendor relationships, purchasing, and basic budget tracking. ● Support onboarding processes, internal communications, and team operations. ● Identify operational gaps and propose creative, scalable solutions. Qualifications ● 2 years of experience in executive support, operations, or project coordination. ● Exceptional organizational and multitasking skills with strong attention to detail. ● Excellent written and verbal communication skills. ● Proven ability to manage projects and prioritize competing deadlines. ● Tech-savvy; proficient with tools like Google Workspace, Microsoft Office, Slack, Monday or Notion. ● Comfortable working in a fast-paced environment and adapting to change. ● High level of professionalism, discretion, and judgment. Bonus Skills (Preferred but not required) ● Experience in startups, consulting, or a high-growth environment. ● Familiarity with data analysis, reporting, or light financial tracking. ● Interest in business operations, strategy, or process design. What You’ll Gain ● Direct exposure to executive decision-making and strategy. ● Hands-on experience with company operations and cross-functional projects. ● Opportunity to grow into a Chief of Staff, Operations Manager, or Project Manager role over time. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: • Paid time off Work Location: Remote Apply tot his job