Experienced Bookkeeping Specialist (Remote, U.S. Only)

Experienced Bookkeeping Specialist $23-25/hour | Contract | Remote (U.S. only) About Us: We’re Gramuglia Bookkeeping! Looking to join a modern bookkeeping firm built for today’s business owners? Our team handles the details that keep creative, service-based, and growth-minded companies running smoothly. We value clear communication, accuracy, and a well-timed bookkeeping pun. About the Role: We’re looking for an experienced Bookkeeper who thrives in a fast-paced and information-rich environment. This role goes beyond routine monthly work. While you’ll have recurring bookkeeping clients, your day-to-day will also include new requests, shifting priorities, evolving tools, and occasional curveballs. You’ll need to be comfortable absorbing a lot of information quickly, switching context, and keeping things moving forward with clear communication. You’ll work independently, but not on an island. Success in this role depends on staying responsive, asking the right questions, keeping track of what you learn, and closing the loop when tasks are done. If you like structure and variety and can keep multiple threads moving at once when you’re part of a team, you’ll fit right in. A short skills test will be required to move forward in the hiring process. What You’ll Do: • Keep client books organized and accurate in QuickBooks Online (QBO) and Xero • Manage transaction coding and receipt organization using tools like Hubdoc or Keeper (now called Double) • Reconcile bank, credit card, and loan accounts • Track transactions by class or property, as applicable • Create monthly adjusting journal entries for merchant accounts or payroll corrections • Calculate and file sales tax on behalf of clients • Conduct vendor and transaction reviews to determine 1099 eligibility • Reach out to clients to obtain or communicate necessary information This Role is a Great Fit if You: • Are proactive with communication and updates, especially when you're stuck • Follow through reliably. • Are comfortable learning new tools and workflows quickly without needing step-by-step guidance (i.e., learning from SOPs or video walkthroughs) • Are comfortable doing initial research and troubleshooting before asking for help • Know when to ask questions and aren’t afraid to do so • Can handle a steady stream of info while keeping it organized in a way you can refer back to This is not a role where you can check in once a day or wait to be prompted. Consistent communication and accountability are non-negotiable. What We’re Looking For: • 2–3+ years of professional bookkeeping experience • High level of Proficiency with QuickBooks Online (QBO) and/or Xero • Familiarity with Bookkeep, Gusto, and ADP preferred • Comfortable handling bank reconciliations, adjusting entries, payroll errors/corrections, and sales tax filings • Familiarity with G-Suite, Slack, and collaborative inboxes • Experience supporting end-of-year 1099 preparation (e.g., who receives a 1099 vs. who doesn’t, what types of payments qualify, etc.) • Strong attention to detail and confident written communication • U.S.-based with reliable internet and availability during 10 am to 3 pm EST. You don’t need to be available the entire window of time, but for a good block of time. • Proven ability to work in a fast-paced, deadline-driven environment with strong follow-through and communication Bonus Points • Experience with e-commerce, real estate, multi-currency transactions, class or property tracking, sales tax filing, and 1099 preparation • Comfort reaching out to vendors or support to solve tech issues Why You’ll Love Working With Us • 100% remote and flexible schedule • Supportive, approachable team that values clarity and autonomy • Space to grow into advanced client management or accounting work • A workplace that respects balance and keeps things human Next Steps: If this sounds like your kind of fit, apply today! Qualified candidates will be invited to complete a short skills test before interviews. Job Type: Contract Pay: $23.00 - $25.00 per hour Expected hours: 15 – 20 per week Benefits: • Flexible schedule • Paid training • Work from home Application Question(s): • Do you have at least 2-3 years of professional bookkeeping experience? • Are you available to work for a 2-3+ hour block of time during at least part of the 10 AM–3 PM EST window? • Have you used payroll or bill payment platforms like Gusto, ADP, or Bill.com? • Have you created adjusting journal entries (such as for payroll corrections or merchant accounts)? • Have you assisted with year-end 1099 preparation? • Are you proficient in QuickBooks Online (QBO) and Xero? • It’s Friday morning before a long weekend. You’re reconciling several accounts for a client whose CPA is waiting on financials. One final statement is missing and the client hasn’t responded, but the reviewer is waiting on your work. Shortly after, your manager asks you to create bills in QBO for invoices that just came in by email so payments can be released. This client is anxious and expects quick turnaround. While entering the bills, you notice two conflicting sets of ACH instructions, one familiar and one not. At the same time, it’s 1099 season and you need to complete a vendor review for another client by the end of next week. Question: What do you communicate immediately, and to whom? Where do you look for additional or missing information? How do you flag blockers or risks? If you’re unsure how to prioritize, how do you decide? How do you track decisions so nothing is missed? Work Location: Remote Apply tot his job