[Hiring] Executive Assistant & Board Liaison @Centerstone of America, Inc.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This position performs a wide variety of administrative tasks in support of a Centerstone CEO and the Board of Directors. Responsibilities include facilitating positive communication with internal and external customers, scheduling meetings, preparing agendas and presentations, and maintaining meeting minutes and board meeting records. • Provides executive level administrative support for assigned executive. • Maintains records, schedules meetings, screens visitors and phone calls, emails, and physical mail. • Maintains the executive's calendar; schedules meetings, arranges meeting rooms, facilities, accommodations. • Makes and confirms travel plans. • Coordinates and attends board meetings and workgroup meetings. • Coordinates communication around upcoming events. • Provides support at Board Events (i.e. All Boards Conference). • Prepares agendas, meeting minutes, collects reports for board meetings. • Prepares presentations and ensures accurate data and information. • Maintains designated calendars. • Supports various projects and coordinates project plans. • Establishes and maintains positive working relationships with management team, Board of Directors Chair, Board Officers, Committee Chairs, and the employee population. • Assumes responsibility for Board and Administrative records including preparing, creating, distributing, and maintaining records such as meeting attendance, board meeting materials, resolutions, annual conflict of interest statements, annual calendar of accountability, and other board actions. • Works with Board Secretary to execute documents on behalf of the board. • Maintains assigned directories and resources guides, including maintenance of board member information. • Facilitates board recruitment process by supporting the CEO, board officers/members, and potential board members from first contact through orientation and onboarding. • Demonstrates working knowledge of Centerstone’s board portal, by creating and maintaining appropriate information for board members and conducting trainings as appropriate. • Maintains and utilizes various systems to ensure efficient processes in executive office. • Supports executive office fiscal review and budgeting process. • Maintains expense reports, follows AP/AR processes. Qualifications • Bachelor's degree in related field required. Degree requirement may be substituted with 4 additional years of related experience. • Four years of experience supporting an executive level position required. • Project management and board liaison experience preferred. Requirements • Effectively communicate via written, verbal, in person and virtual methods. • Excellent written and verbal communication skills. • Skill in time management. • Skill in problem-solving. • Knowledge of applicable regulatory guidelines and codes, agency policies and procedures, and federal and state laws. • bolthires Word and various work processing/PowerPoint experience. Benefits • Medical, dental, and vision health coverage. • Flexible Spending and Health Savings Accounts. • 403b retirement plan with company match. • Paid time off and ten paid holidays. • AD&D Insurance, Life Insurance, and Long Term Disability (company paid). • Employee Resource Groups. • Continuing education opportunities. • Employee Assistance Program. Apply tot his job Apply tot his job