HR Coordinator

About Us The Refugee Centre is a non-profit organization based in Montréal, Québec, that provides a sustainable structure of integration for refugees, immigrants, and newcomers in Canada. We offer a wide range of services including Orientation, Academic Aid, a Learning Centre, Health & Wellness Support, Employment, Housing, a Legal Clinic, and Advocacy. We serve people of various statuses including international students, permanent residents, sponsored refugees, convention refugees, and asylum seekers. Position Overview We are looking for a dedicated and experienced HR Coordinator to support our staff of ~50 people on a part‐time basis. T he role will be remote , requiring approximately 8–10 hours per week. The person in this role will help strengthen HR processes, ensure our policies are up-to-date and aligned with Québec and federal regulations, and support a positive, inclusive, and compliant workplace culture. This is a remote role with flexible hours, ideal for someone who enjoys working independently while ensuring compliance and fostering a healthy workplace culture. Key Responsibilities Manage onboarding and orientation for new employees, interns, and volunteers Maintain and update HR policies, employee handbook, and internal procedures to reflect best practices and legal requirements in Québec/Canada Maintain employee records, ensuring data is kept confidential and secure Support recruitment: job postings, screening applicants, scheduling interviews, reference checks Advise staff and management on HR questions, policy interpretation, benefit-related matters, workplace culture, and compliance issues Assist with performance management and staff development processes Address HR matters as they arise, including but not limited to workplace relations, policy enforcement, and employee well-being Process and coordinate bimonthly payroll in collaboration with finance team Qualifications 3+ years of HR experience, ideally including experience in a small NGO or non-profit setting Strong knowledge of Québec/Canadian employment laws, labour standards, and HR best practices Excellent organizational skills, attention to detail, and strong administrative capability Comfortable working autonomously and managing time responsibly with minimal supervision Strong communication and interpersonal skills; ability to work with people from diverse backgrounds Commitment to inclusion, equity, diversity, and the values of The Refugee Centre Ability to communicate fluently in both French and English Experience with payroll and HR software ( ADP) is required. French is the primary working language at the Centre. However, proficiency in English is required for this position in order to communicate effectively with English-speaking staff members at the Centre. What We Offer Flexible remote schedule Meaningful work contributing to newcomer integration and support in the Montréal area A collaborative, mission‐oriented team environment