HR Operations Administrator

HR Administrator At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. About Us: Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. HR Operations Administrator Job Summary The HR Operations Administrator will provide essential administrative support to the Elevate team, ensuring smooth execution of recurring HR tasks that are critical to the team member experience. This entry-level role is designed to handle high-volume, lower-complexity activities—freeing up Coordinators and Specialists to focus on more complex case management and process improvement. The Administrator will gain foundational exposure to HR operations while contributing to the overall efficiency of the Elevate function. Key Responsibilities • Prepare and distribute routine team member communications such as Welcome Announcements for new hires • Assist with workflow preparation related to onboarding, job changes, and other lifecycle events • Support case triage by ensuring tickets are routed correctly and flagged for follow-up • Conduct basic audits and checks for data accuracy within Elevate • Maintain shared resources and templates used by the Elevate team • Provide administrative support for recurring HR processes (e.g., open enrollment communications, payroll cut-off reminders) • Participate in ongoing training and development to build knowledge of HR systems, processes, and compliance requirements Qualifications • 0–2 years of HR support experience preferred; internships or related academic exposure considered • Strong attention to detail and ability to follow established procedures with accuracy • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) • Strong written and verbal communication skills • Ability to manage multiple tasks and prioritize effectively in a remote, fast-paced environment • Demonstrated interest in pursuing a career in HR or HR operations Skills & Competencies • Accuracy & Reliability – consistently produces error-free work and meets deadlines • Customer Service Orientation – provides prompt, clear, and professional communication to team members and HR partners • Team Player – collaborates effectively within a virtual team environment • Growth Mindset – eager to learn HR systems and processes to build career progression within the Elevate team Location: Remote US Travel: none Compensation & Benefits: The expected base salary range for this role is $XX,000 - $XX,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location. This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including: • Medical, dental, and vision insurance • 401(k) with company match • Paid time off and company holidays • Wellness programs and employee assistance resources • Professional development support For more information, visit our full benefits overview here. Equal Opportunity Employment Statement Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law. Third-Party Agency Notice Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees. Experience Required • Less than 2 year(s): 0–2 years of HR support experience preferred; internships or related academic exposure considered Education Required • High School or better Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Apply tot his job