Job Cost Accountant / Claims Manager

About the position Paul Davis Restoration, Inc. is a national franchise organization specializing in property damage emergency services, restoration, and reconstruction for residential and commercial properties impacted by water, fire, mold, storms, and other disasters. Since 1966, Paul Davis has helped more than 2 million property owners restore their properties and lives. The Paul Davis Network comprises over 340 franchises and Company-Owned Operations across the U.S. and Canada. Paul Davis Restoration, Inc. is owned by FirstService Corporation, a global leader in the rapidly growing real estate services sector. More information can be found at www.PaulDavis.com. The Job Cost Accountant / Claims Manager plays a dual role, responsible for managing all aspects of job cost tracking, financial reporting, and budgeting for restoration and reconstruction projects, while also overseeing the intake and management of insurance claims. This position ensures accurate financial data, effective claims processing, and alignment between cost controls and project progress. Responsibilities • Monitor and track all project-related costs, including labor, materials, subcontractors, and overhead expenses. • Prepare and maintain detailed job cost reports for active projects, identifying discrepancies and budget overruns. • Review and reconcile job cost information against estimates and actual expenditures. • Assist in the preparation of project budgets, working closely with estimators, project managers, and other stakeholders. • Analyze cost variances and provide explanations to management for budget discrepancies. • Ensure accurate allocation of costs to the correct job cost codes and categories. • Assist with the preparation of cost forecasts and projections to ensure timely completion of projects within budget constraints. • Track and manage change orders and supplemental requests, ensuring they are accurately reflected in the project's financial reporting. • Prepare monthly financial statements and cost reports for project stakeholders, including management and the finance team. • Ensure that all financial reports comply with accounting standards, company policies, and industry regulations. • Review and report on job cost reports to identify any variances from estimated budgets or schedules. • Partner with project managers, estimators, and subcontractors to ensure all job-related costs are captured and documented. • Assist project teams in interpreting job cost reports and advising on cost-saving opportunities or necessary adjustments. • Participate in project review meetings to track progress and update financials. • Ensure compliance with all company policies and procedures regarding financial reporting and project cost management. • Prepare records for internal and external audits as needed. • Maintain proper documentation and backup for all job costs, change orders, and related financial transactions. • Work to identify process improvements to streamline job cost accounting, reporting, and forecasting. • Stay current with industry trends and best practices to improve job cost accuracy and financial reporting. • Receive, review, and enter claims data from insurance carriers, homeowners, and commercial property owners into the company's system. • Ensure all claims are documented accurately and in a timely manner, verifying all necessary information is included for further processing. • Maintain records of insurance claims and ensure all required documentation, such as loss descriptions, damage assessments, and estimates, are collected. • Serve as the primary point of contact between the company and insurance carriers regarding claims for restoration projects. • Communicate with insurance adjusters and other third parties to facilitate the claims process, ensuring all required information is received and processed quickly. • Collaborate with insurance adjusters to clarify claims details, scope of work, and any policy or coverage questions. • Communicate with customers to confirm claim details, schedule inspections, and provide information about the restoration process. • Work with the project team to ensure accurate scope and cost estimates are included in claims and assist with resolving discrepancies. • Track and follow up on the status of claims to ensure they are processed promptly and resolve any issues with the claims as they arise. • Work with insurance companies and clients to clarify coverage details and resolve disputes or delays in the claim process. • Assist in managing the documentation for any changes, updates, or adjustments to the claim during the project lifecycle. • Ensure compliance with all insurance requirements, policies, and industry regulations throughout the claims intake and processing process. • Maintain a detailed log of all claims activity, ensuring timely follow-up and resolution in line with company policies. • Work closely with the accounting and project management teams to ensure that claims are processed in alignment with job costs and financial reporting. • Ensure that project documentation, including estimates and invoices, is aligned with the submitted claim for accurate reporting. Requirements • Bachelor's degree in Accounting, Finance, Business Administration, or a related field. • Minimum of 2-3 years of experience in job cost accounting or claims processing, preferably in the construction, disaster restoration, or insurance industry. • Knowledge of insurance claim processing and documentation. • Proficiency in accounting software (e.g., QuickBooks, Microsoft Excel, or similar systems). • Excellent organizational skills and attention to detail. • Strong communication skills, both verbal and written. • Ability to work independently and collaboratively within a team. Nice-to-haves • Experience with construction or disaster restoration claims processes, including knowledge of estimating software (e.g., Xactimate). • IICRC or similar certifications are a plus. • Experience in customer service or client-facing roles. • Knowledge of insurance claim management systems or RMS (Restoration Management Software). Benefits • Flexible work from home options available. • Compensation: $45,000.00 - $65,000.00 per year. Apply tot his job