Legal Practice Assistant

Mayer Brown is an international law firm recognized for its strategic partnerships with major corporations and financial institutions. They are seeking a Legal Practice Assistant to provide administrative support and collaborate with attorneys to ensure efficient workflow within the secretarial team. Responsibilities Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity Provides phone support, interacting with both internal and external clients Manages calendars, schedules and coordinates meetings or conferences, including facilities, catering, invitations, agendas and details Organizes and maintains legal correspondence and document files according to Firm processes and systems Coordinates conflict checks and the opening of new matters Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts Handles and/or coordinates photocopying and scanning Continuing education by actively pursuing opportunities to enhance skills and knowledge Performs other tasks as assigned or required to meet the Firm’s goals and objectives Skills College degree required. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job Minimum of 1+ years of experience in a legal or professional services environment required Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills Benefits Medical/dental/vision/life/and AD&D insurance 401(k) savings plan Back-up childcare and eldercare Generous paid time off (PTO) Opportunities for professional development and growth Company Overview Mayer Brown is a leading global law firm with offices in key business centers across the Americas, Asia and Europe. It was founded in 1863, and is headquartered in Chicago, Illinois, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Mayer Brown has a track record of offering H1B sponsorships, with 12 in 2025, 24 in 2024, 13 in 2023, 10 in 2022, 9 in 2021, 15 in 2020. Please note that this does not guarantee sponsorship for this specific role.