Manager Financial Planning (Hybrid) - School of Continuing and Professional Studies

Scheduled Hours 37.5 Position Summary Under the general direction of the Director of Finance and Operational Services, this position provides high level financial analysis, planning support and operational oversight for the School of Continuing and Professional Studies (CAPS). The role is responsible for complex student financial operations while serving as a key advisor on long-term planning, resource optimization and financial policy. This position integrates financial analysis, forecasting, modeling, and data-driven insights to support strategic decision-making and ensure CAPS’s fiscal sustainability across diverse budget types, including gifts, revenue accounts, grants, contracts, endowments, self-sustaining budgets, and state funds. Job Description Primary Duties & Responsibilities: Strategic Budgeting Support the Director by providing analytical leadership across CAPS’s budget, accounting, and functions, ensuring systems, processes, and controls promote financial accuracy and operational efficiency. Translate academic, operational, and enrollment plans into multi-year financial scenarios and contribute to the development of CAPS’s annual and long-range all-funds operating budget. Conduct monthly variance, trend, and quarterly forecasting analyses to identify financial risks, opportunities, and resource needs; recommend action steps and spending adjustments that align with strategic priorities. Oversee fiscal operations including reconciliations, allocations, and year end close, applying analytical review to strengthen compliance and integrity. Collaborate with CFU accounting and financial planning to resolve complex financial issues and align CAPS's financial operations with institutional policies. Oversee instructor and academic payroll processes in Workday, ensuring accurate costing, appointments, workflow routing, and compliance with university policy and the adjunct collective bargaining agreement. Maintain and optimize financial data systems, including designing, refining, and analyzing reports from Workday Finance and Workday HCM to support forecasting, budgeting, and operational decision-making. Assist Director of Finance and Operational Services with functions related to CAPS, Workday FDM and HRM structure, including but not limited to cost center hierarchy, chart of accounts maintenance, work tags, non-carryforwards, projects, gifts, grants, and endowments; serve in lead security roles in Workday. Student Financial Strategy & Operations Provide strategic oversight of student financial processes, ensuring accurate billing, collections, payment processing, and financial communication across undergraduate, graduate, and noncredit students. Collaborate with Student Financial Services (SFS) in PowerFAIDS awarding, by providing necessary CAPS program data, reviewing aid trends, and ensuring alignment with tuition structures and institutional policies. Oversee CAPS scholarship awarding, collaborating closely with the Academic and Student Success teams to identify eligible students, evaluate need and merit factors, and determine award levels. Create, review and analyze reports from Workday Student to monitor student financial activity, enrollment trends, outstanding balances, and operational impacts on revenue and aid. Oversee financial services policy changes that improve and maintain student retention and satisfaction. Financial Analysis, Reporting & Special Projects In collaboration with CAPS Statistical Data Analyst, develop and maintain comprehensive financial reports and dashboards across budgets, payroll, student accounts, scholarships, enrollment trends, academic programs, and restricted funds. Integrate and analyze data from Workday Finance, Workday HCM, and Workday Student to support forecasting, tuition modeling, and strategic decision-making. Execute high-impact special projects aligned with CAPS’s strategic priorities. Provide strategic insights and recommendations to the Director and senior leadership. Conduct complex financial modeling and scenario planning. Policy, Systems, and Process Improvement Develop, implement, and refine financial and operational policies that strengthen internal controls and improve efficiency. Evaluate and enhance workflows and data structures in Workday Finance, Workday HCM, and Workday Student. Serve as a subject-matter resource to CAPS colleagues on financial processes, systems, compliance, and best practices. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement (PC Typing). Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job The school of Continuing and Professional Studies' Standard hours are Monday - Friday 8:30am - 5:00pm CST with your specific working hours to be discussed and finalized with your supervisor. Your hours may be modified based on departmental needs. Preferred Qualifications Education: Master's degree - Accounting, Master's degree - Finance Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Confidentiality, Data Analysis, Database Management System Software, Financial Analysis, Interpersonal Communication, Oral Communications, Organizational Savvy, Prioritization, Spreadsheets, Strategic Recommendations, Word Proccessing, Workload Management, Written Communication Grade G12 Salary Range $58,400.00 - $99,700.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. 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Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish) Apply tot his job