Marketing Administrative Coordinator

Teva Pharmaceuticals is a leading innovative biopharmaceutical company dedicated to addressing patients’ needs. The Marketing Administrative Coordinator provides comprehensive administrative support to the marketing franchise, primarily assisting Senior Director-level leaders and above, while also contributing to marketing projects. Responsibilities Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required Planning and calendar management including coordination of complex meetings and events such as booking meeting rooms, setting up logistics (registering guests, meeting materials, A/V, on-screen presentations, hard copy items, and catering if needed) Work with Facilities Management, IT, and Human Resources to organize new hire set-up: ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires Assist in managing and executing ad hoc projects, ensuring tasks are prioritized and completed on time Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy, and timeliness Keep key stakeholders informed throughout projects by providing regular updates on project status, identifying potential issues or obstacles, and working proactively to resolve them Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations Support Purchase Order Coordinator in the development of Statements of Work (SOWs) and purchase order creation Facilitate communication within project teams and across departments to ensure alignment and collaboration Skills High School degree required Minimum of 1 years experience in a fast paced, business environment required Project management experience required Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook required Strong proficiency in SAP system and Concur expense system required Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail required Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment required Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently required Bachelor's degree preferred Budget support experience preferred Previous Administrative experience supporting Senior Leadership, or Marketing Leadership preferred A minimum of 1 year experience in a pharmaceutical environment desirable Experience with SharePoint, Microsoft Suite of software preferred, SAP and ADP familiarity a plus Experience with meeting coordination and planning preferred Benefits Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays. Life and Disability Protection: Company paid Life and Disability insurance. Employee Assistance Program Employee Stock Purchase Plan Tuition Assistance Flexible Spending Accounts Health Savings Account Life Style Spending Account Volunteer Time Off Paid Parental Leave, if eligible Family Building Benefits Virtual Physical Therapy Accident, Critical Illness and Hospital Indemnity Insurances Identity Theft Protection Legal Plan Voluntary Life Insurance Long Term Disability and more. Company Overview Teva Pharmaceuticals is a pharmaceutical company that develops generic and innovative medicines. It was founded in 1901, and is headquartered in Tel Aviv, Tel Aviv, ISR, with a workforce of 10001+ employees. Its website is