Production Coordinator - Donut Studios

PRODUCTION COORDINATOR - DONUT STUDIOS WHY DONUT STUDIOS? At New Engen , we help brands grow, not just bigger, but smarter. We’re a digital marketing agency that drives meaningful impact across the entire customer journey by integrating media, creative, analytics, influencer, and retail strategies into performance-driven campaigns. Donut Studios is our in-house creative studio, purpose-built to craft high-performing, platform-native, and digital content for the world’s most ambitious brands. As a key part of New Engen ’s suite of specialized solutions, alongside offerings like the Acorn Creator Suite - Donut Studios helps unlock breakthrough creative that drives results, fast. We’re a collaborative group of strategists, content creators, copywriters, editors, designers, account managers, and more who are all in on helping brands, and each other, thrive. We work hard, stay humble, and build with purpose. WHAT YOU’LL DO Are you highly organized, detail-oriented, and excited by the challenge of keeping fast-paced productions running smoothly? Do you thrive on coordinating schedules, logistics, and resources while supporting a team of creatives to deliver on tight timelines? If so, you might be the next Donut. We’re in search of a Production Coordinator to join our team and help manage the day-to-day logistics of shoots across a diverse roster of top ecom brands. In this role, you will handle scheduling, vendor coordination, call sheets, and inventory tracking, while keeping all details aligned across Asana, Airtable, Google Calendar, Slack, and others. You’ll have the opportunity to collaborate with multiple departments across the company to ensure every shoot is properly staffed, resourced, and documented. This is a hands-on role for someone who loves being in the middle of the action, balancing efficiency with problem-solving, and ensuring every shoot runs seamlessly from pre-production through post. What you'll be diving into day-to-day: Coordinate numerous, fast-paced, UGC-style shoots across a rotating roster of unique clients Collaborate with internal teams to execute creative choices according to individual client standards Create and maintain the calendars of 5-6 crew members, tracking team bandwidth to balance workload across available resources Adapt production timelines as necessary to accommodate fluctuating needs Promptly update organizational platforms throughout a shoot’s lifecycle Assist in identifying and implementing production workflow improvements Monitor and maintain product, prop, and equipment inventory records Create and distribute call sheets, shoot schedules, and production scripts Support financial tracking by logging expenses, invoices, and vendor payments WHAT YOU’LL NEED 1–3 years of experience in film/content production or creative operations Assistant Director, Executive Assistant, Production Dept. or other transferrable skillsets encouraged to apply Strong organizational and time management skills with the ability to balance multiple projects simultaneously Applicable knowledge of film production and scheduling Excellent attention to detail, communication, and collaboration skills A proactive, team-first mindset with the ability to identify potential setbacks in a fast-paced environment Experience with Asana, Airtable, Google Suite, call sheets, or similar a plus SOME OF OUR PERKS Medical, Dental, Vision, Short/Long-Term Disability, Life/AD&D 401k - Employer match HSA - Employer contributes Flexible Vacation & PTO plan Paid Maternity / Paternity Paid Holidays Remote/Flex day schedule Laid back office environment The coolest team ;) Fun company events & off-sites Salary Range: $51,000 - $60,000 The range is applicable for the labor market where the role is intended to be hired. Final base salary is directly related to each candidates' qualifications and experience uniquely. New Engen is proud to have offices in Seattle, New York, and Northwest Arkansas, each one anchoring teams that drive creativity, collaboration, and culture. But great work isn’t limited to those zip codes. We also support a distributed team of remote employees across the country, giving people the flexibility to do their best work wherever they are. We currently hire full-time employees in the following states: Arkansas, California, Colorado, Florida, Georgia, Illinois, Michigan, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington, and Wisconsin Let’s Build What’s Next Together - If you’re passionate about media and eager to make a meaningful impact with a team that’s all in, we’d love to hear from you. Important Notice About Job Openings: Please be aware of fraudulent job postings, consulting engagements, solicitations, or employment offers from suspicious sources. These attempts are often designed to steal your personal information or trick you into paying fees for recruitment or training services. New Engen does NOT charge any application, processing, or training fees at any stage of the recruitment or hiring process. All legitimate job openings will be posted directly on our careers page, and all communication about these roles will come exclusively from Recruitment outreach, conducted via email through our ATS, JazzHR, and never through unsolicited text messages or the @newengen.online domain. If you have any concerns about the authenticity of any message claiming to be from New Engen , please contact us immediately at [email protected] before taking any further action. 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