Programming Coordinator, Fortune Live Media
Fortune is a global media organization dedicated to helping its readers succeed in business through storytelling. The Programming Coordinator will ensure the smooth execution of events by coordinating session topics, managing speaker relations, and collaborating with various teams to enhance programming and audience engagement. Responsibilities Research and identify compelling session topics and speakers for Fortune live events, including flagship conferences and custom in-person or virtual gatherings Manage briefing documents for internal and external speakers—creating templates, adding logistical details, and incorporating approved editorial content. (Familiarity with Canva preferred.) Manage internal agenda updates and ensure all external-facing materials are accurate, timely, and presented in Fortune’s editorial style Support the Programming Team to ensure content is engaging, newsworthy, and creatively curated Support invitations, confirmations, onboarding, and communications with speakers and their teams Maintain internal speaker outreach trackers and programming wish lists Provide administrative support, including scheduling prep calls with editors and speakers Coordinate speaker rehearsals on-site as needed and manage high-profile guests with professionalism and discretion Coordinate online event delivery, including technical setup and troubleshooting for platforms such as Zoom and Teams. Conduct rehearsals and ensure speakers are equipped for presentations, especially for virtual events Liaise with production, marketing, and business development on programming needs and deliverables Manage programming-related documents, templates, and event website content Provide on-site support, including speaker wrangling and session management Maintain programming timelines and master event schedules Create and update speaker and demographic reports for internal and sponsor use Manage virtual event operations, including logistics, scheduling (Zoom and event platforms), and troubleshooting Contribute creative, editorial, and timely ideas to enhance programming and audience engagement Use AI tools and emerging technologies to streamline workflows, improve efficiency, and support innovation Skills Bachelor's degree in journalism, communications, media, event production, or related field 1–2 years of experience in editorial, event programming, conferences, PR, or client services Strong research, writing, organizational skills, and attention to detail Excellent interpersonal and client-facing skills; comfortable with high-profile executives Willingness to travel for domestic and international events Familiarity with Canva Knowledge of CRM systems (Salesforce), event platforms (e.g., CVENT), and Excel Familiarity with AI systems and processes, and enthusiasm for applying them in day-to-day workflows Interest in business news and passionate about media and current events Benefits 20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA 401(k) plan Generous parental leave Dependent care, commuter, and cell phone benefits Tuition reimbursement program A commitment to an open, inclusive, and diverse work culture Company Overview FORTUNE is a global media organization dedicated to helping its readers, viewers, and attendees succeed big in business through unrivaled access and best-in-class storytelling. It was founded in 1929, and is headquartered in New York, NY, US, with a workforce of 201-500 employees. Its website is