Property Management Administrative Assistant
This is a remote position. Schedule: Monday – Friday, 8:00 AM – 5:00 PM PST Total Weekly Hours: 40 hours Our client is seeking a Property Management Administrative Assistant to provide vital support to executive leadership and ensure seamless day-to-day operations. This role combines administrative, financial, and operational responsibilities, requiring a proactive mindset, strong attention to detail, and the ability to adapt to evolving tasks. The ideal candidate is highly organized, ethical, and able to build positive relationships with vendors, tenants, and internal teams. Responsibilities Business Administration • Complete and submit applications for business, housing, and health licenses • Administer and process payments for property taxes, state/supplemental taxes, corporate agent fees, and license renewals • Prepare and distribute owner checks and assist with payroll documentation Utility & Equipment Management • Manage utility accounts (Spectrum, LADWP, SoCal Gas, T-Mobile, etc.) • Set up autopay and paperless billing for new properties; verify billing accuracy • Maintain utility services for active properties and close accounts for sold properties • Support company equipment inventory management, setup, and account tracking Lender & Construction Holdback Process • Review general ledgers to determine loan draw eligibility • Format expenses and prepare lender-compliant loan draw packages • Coordinate vendor signatures and submit draw applications for construction holdback funds Accounts Payable & Receivable • Monitor bank balances and pending bills; recommend transfers as needed • Input invoices and bills into property management software • Maintain vendor records, including insurance documents • Handle accounts payable communications and place orders for equipment, furniture, and fixtures • Assist with pricing, inter-property transfers, and deposit management Hotel Billing • Reconcile and process online reservations (Booking.com, Expedia, etc.) • Review and submit transient occupancy tax payments for hotel properties Tenant Communications • Issue templated lease violation letters, 24-hour notices, and perform-or-quit notices as requested by management • Coordinate pest control schedules and legal team requests for nuisance tenant cases • Follow up on compliance and eviction processes as needed • Administer tenant renter’s insurance program to ensure coverage accuracy and proper billing Requirements • Experience in property management, administrative support, or accounting/finance • Background supporting executives or handling accounts payable preferred • Proficient in Microsoft Office Suite and Google Workspace • Strong multitasking, prioritization, and communication skills • Customer-focused, proactive, and detail-oriented Independent Contractor Perks • HMO coverage (available in eligible locations) • Permanent work-from-home arrangement • Immediate hiring opportunity ZR_27289_JOB Apply tot his job