Recruiting Assistant

Children's Aid is dedicated to providing support for the recruitment process and is seeking a Recruiting Assistant to join their team. The role involves administrative tasks related to recruitment, ensuring a smooth experience for candidates and hiring managers while focusing on background checks and verifications. Responsibilities Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures Assist with posting job vacancies as directed by the Talent Acquisition Partner Monitor job boards and sourcing platforms to ensure postings are visible and displayed accurately Screen resumes/applications to identify qualified candidates Conduct initial phone screenings to assess candidate qualifications and suitability Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records Complete reference checks Create, revise, and prepare recruitment materials and documentation Participate in external and agency-sponsored hiring events Implement fair hiring practices and legal requirements throughout recruitment Support preliminary verification and serve as backup for background check clearance processes In-person collaboration is an essential function of the job Performs other duties as assigned Skills High school diploma or equivalent, bachelor's preferred One year of experience in an administrative or support role within an HR environment Minimum of six months of experience processing national, state, and city regulatory background check screenings Familiarity with recruitment processes and procedures Understand basic HR principles, best practices, employment laws, and regulations Ability to maintain confidentiality and handle sensitive information with discretion Proficiency in Microsoft Office suite (Word, Excel, Outlook) Ability to work independently and prioritize tasks effectively Willingness to learn and adapt to new technologies and processes Excellent communication skills, both verbal and written Strong organizational and time management abilities Attention to detail and accuracy in all tasks Strong interpersonal skills and the ability to work effectively in a team Adaptability and the ability to multitask in a fast-paced environment Problem-solving skills and the ability to exercise sound judgment Customer service orientated Flexibility to work occasional evenings or weekends as needed for recruitment events Company Overview Our Mission: Children's Aid helps children in poverty to succeed and thrive. It was founded in 1853, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is