Remote Compliance and Audit Documentation Coordinator
About Company ZB Bank is a leading financial institution in Zimbabwe, renowned for its comprehensive suite of banking and financial services. With a rich history spanning decades, ZB Bank is committed to fostering economic growth and financial inclusion across the nation. We pride ourselves on innovation, customer-centricity, and a robust ethical framework that guides all our operations. Our mission is to deliver exceptional value to our customers, shareholders, and employees while upholding the highest standards of corporate governance and regulatory compliance. We embrace technology and forward-thinking strategies to remain at the forefront of the financial sector, empowering individuals and businesses to achieve their financial aspirations. Operating across various provinces, including a significant presence in Gweru, ZB Bank is a pillar of stability and progress in the Zimbabwean economy. Job Description Are you a meticulous and detail-oriented professional with a passion for compliance and an aptitude for remote work? ZB Bank is seeking a dedicated Remote Compliance and Audit Documentation Coordinator to join our dynamic team. This pivotal role is central to ensuring our operations adhere strictly to internal policies, regulatory requirements, and industry best practices. As a Remote Compliance and Audit Documentation Coordinator, you will be instrumental in maintaining an organized, accurate, and accessible repository of all compliance and audit-related documentation. Your responsibilities will span from the initial collection and classification of sensitive materials to their rigorous review, version control, and secure archiving. You will collaborate closely with various departments, including legal, risk management, and internal audit, to support ongoing compliance initiatives and facilitate smooth audit processes. This role demands a proactive individual who can work autonomously, manage multiple priorities in a fast-paced environment, and possess an unwavering commitment to data integrity and confidentiality. You will play a crucial role in preparing audit trails, responding to documentation requests from internal and external auditors, and assisting in the development and refinement of documentation standards. The ideal candidate will be adept at leveraging digital tools and platforms to streamline documentation workflows and enhance efficiency, all while working from a remote setting within Gweru, ensuring proximity to local operational nuances when necessary. Join us in strengthening our commitment to corporate governance and operational excellence, contributing significantly to the integrity and transparency of our financial operations. Key Responsibilities • Collect, organize, classify, and maintain all compliance, regulatory, and audit documentation in a systematic and accessible manner. • Ensure all documentation adheres to internal policies, regulatory guidelines, and data protection standards (e.g., POPIA principles relevant to financial data). • Coordinate with internal audit, legal, risk management, and other departments to gather required documents for audits, regulatory inquiries, and internal reviews. • Implement and manage a robust version control system for all documents, tracking changes and ensuring only the latest approved versions are in circulation. • Assist in the preparation of comprehensive audit trails and provide timely responses to documentation requests from auditors and regulatory bodies. • Identify potential documentation gaps or inconsistencies and proactively work towards their resolution. • Contribute to the continuous improvement of documentation processes and systems to enhance efficiency and accuracy. • Participate in training sessions and stay updated on evolving regulatory landscapes and compliance best practices. • Protect sensitive information and maintain strict confidentiality at all times. Required Skills • Bachelor's degree in Finance, Accounting, Business Administration, Law, or a related field. • Minimum of 3 years of proven experience in compliance, audit support, or documentation management within the financial services sector. • Exceptional organizational skills and meticulous attention to detail. • Proficiency in document management systems (DMS) and Microsoft Office Suite (Word, Excel, SharePoint). • Strong understanding of regulatory requirements and compliance frameworks relevant to banking in Zimbabwe. • Excellent written and verbal communication skills. • Ability to work independently and manage time effectively in a remote work environment. • Demonstrated commitment to ethical conduct and confidentiality. Preferred Qualifications • Professional certification in Compliance (e.g., ACAMS, ICA) or Audit (e.g., CIA, ACCA). • Experience with GRC (Governance, Risk, and Compliance) software platforms. • Familiarity with data analytics tools for reporting and insights. • Proven track record of successfully coordinating documentation for external audits. Perks & Benefits • Competitive salary and performance-based incentives. • Comprehensive health and wellness programs. • Opportunities for professional development and career advancement. • Flexible remote work environment. • Employee assistance programs. • Generous leave policy. • Access to cutting-edge financial technologies and training. How to Apply Interested and qualified candidates are encouraged to submit their detailed CV and a compelling cover letter outlining their suitability for this remote role. Please highlight your experience in compliance documentation and remote work proficiency. 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