Remote Executive Assistant – Architecture Firm

Remote Executive Assistant – Architecture Firm (6-10 hrs/week) Small residential architecture firm in Fairfield County, Connecticut seeking a sharp, organized remote assistant to help manage communications and project coordination. The Role You’ll work directly with the firm principal to manage email correspondence, track project statuses across 30+ ongoing residential projects, and help keep things moving. This is a phone-heavy role: we’ll talk through emails together, review project lists, and work out priorities verbally. You’ll then handle the follow-through in writing. What You’ll Do • Review and draft emails, often by talking through responses together on a call • Track project milestones and deadlines across multiple concurrent projects • Follow up with municipalities, consultants, and clients as needed • Maintain project records in Google Docs, Sheets, and AirTable (can train if required) • Help the principal stay organized and on task What We’re Looking For • Excellent written and verbal communication • Strong organizational skills and comfort managing many moving pieces • Proficiency with Google Workspace (Docs, Sheets, Gmail) • Available for phone calls during Eastern business hours • Reliable, proactive, and able to work independently Architectural experience not required. Marketing, business, or graphics background a plus. Details • 6-10 hours per week, flexible scheduling (potential to grow if the fit is right) • Fully remote (must be within one hour of Eastern time zone) • Competitive hourly rate To Apply Please send a brief note about your background and your answer to this question: Below is a short email chain. Read it and tell us: (1) What is the core issue? (2) What action should be taken next? SAMPLE EMAIL CHAIN Now for the screening email chain. Here’s a sample that mimics the kind of thing you actually deal with, with a buried issue and some noise to cut through: From: Tom Welch To: Mark Maidique Subject: RE: 45 Hollow Tree Lane – permit status? Mark, Following up on this. The clients are asking me again. Any word? Tom From: Mark Maidique To: Tom Welch Subject: RE: 45 Hollow Tree Lane – permit status? Tom, I’ll check with the town. Last I heard we were waiting on the revised grading plan from the civil engineer before they’d schedule us. Mark From: Tom Welch To: Mark Maidique Subject: RE: 45 Hollow Tree Lane – permit status? Got it. I thought Dave sent that over last week? Maybe worth confirming. Also, unrelated, but can you send me the latest floor plans when you get a chance? I want to review with my framing sub. Tom From: Mark Maidique To: Tom Welch Subject: RE: 45 Hollow Tree Lane – permit status? Will do on both. Talk soon. Mark From: Tom Welch To: Mark Maidique Subject: RE: 45 Hollow Tree Lane – permit status? Thanks. Also the clients mentioned something about adding a covered porch on the back. Is that in the current drawings or would that be a change? If it’s a change, how does that affect the permit timeline? Tom PROSPECTIVE APPLICANT Email your response to [email protected] (if sent to any other email address, it will not be read) and we will get back to you! Thank you, Mark Job Type: Contract Pay: $40.00 - $45.00 per hour Expected hours: 8 – 12 per week Work Location: Remote Apply tot his job