[Remote] HR Coordinator

Note: The job is a remote job and is open to candidates in USA. SmartBug Media is a leading HubSpot agency specializing in digital solutions for organizations. The HR Coordinator will support various HR functions, including recruitment, onboarding, benefits administration, and compliance while ensuring efficient HR processes. Responsibilities Assists with the recruitment process, including ATS (Lever) administration, interview and assessment coordination and scheduling, and candidate communication Prepare offer letters and new hire paperwork administration Pre-board new hire communications and processes, including background check process Facilitate onboarding process for new employees, including conducting orientation, manager training, setting up task lists in Teamwork, etc Ownership of I-9 compliance and eVerify process Monitor careers inbox Maintain job descriptions, ensuring accurate and up-to-date job descriptions for each role First point of contact for benefits questions, escalating as necessary Assist with annual enrollment Assist with, conduct, or coordinate benefits trainings and education Assist with leave of absence and accommodations requests and processes Process employee change actions, including terminations, promotions, status changes, transfers, etc Monitor mail inbox Assist with bi-monthly payroll processing Maintain accurate and up-to-date employee records Responsible for HR mail, including opening, distributing, and actioning as appropriate Prepare ad hoc reports and presentations Manage HR calendar, employee birthday and anniversary lists, employee information sheet, HubDB table, etc Maintain onboarding and offboarding tracker Maintain HR items in shared folders, Paylocity, Tettra, Google Workspace, etc First point of contact for employees for employee inquiries, escalating as appropriate Ordering employee gifts, swag, etc Sending and/or posting HR communications, trainings, documentation, and surveys Assist with planning of company events, activities, etc Ownership of Labor Law Poster compliance Assist with audits and compliance reviews, and reporting Conduct sick time and timecard audits Assist with Worker Compensation processes Other responsibilities as assigned Complies with all local, state and federal laws and regulations Complies with all company policies Keeps all relevant information confidential Skills BA in Human Resources and/or SHRM-CP and/or at least 1 year of relevant HR experience Proven ability to manage multiple projects and consistently meet deadlines Excellent organizational and time management skills Outstanding detail orientation Strong communication skills, with the ability to effectively communicate across all levels of an organization Ability to quickly learn new systems and processes Passionate about learning and developing across all areas of HR Proficiency in Google Suite including Gmail, Sheets, Docs, Slides, Drive, etc Excited and able to work remotely Benefits Health insurance with company contribution Paid maternity and paternity leave Paid Time Off Paid Sick Time, including extra birthday day off 4 week paid sabbatical every 5 years of employment Monthly remote work allowance 401(k) with employer matching Flexible Spending and Health Savings Accounts available Company-funded Short-Term Disability and Life Insurance Long-Term Disability, Pet Insurance, Accident, Critical Illness and Hospital Indemnity plans available Training budget, including role specific book reimbursement The flexibility of working remotely MacBook Air issued to you at time of hire Company Overview SmartBug Media is a digital and content marketing firm that offers a variety of services to its clients. It was founded in 2007, and is headquartered in Newport Beach, California, USA, with a workforce of 201-500 employees. Its website is