Remote Paralegal Jobs in White Plains, New York

• *Job Title:** Remote Paralegal • *Location:** Remote — based in White Plains, New York --- About the Role We are seeking a detail‑oriented Remote Paralegal to join our fast‑growing legal services team. In this role you will be the connective tissue between our attorneys, clients, and external counsel, ensuring that every case file, contract, and discovery request is organized, accurate, and delivered on schedule. Reporting directly to the Senior Litigation Manager, you will help drive efficiency across our litigation and corporate practice groups while supporting the firm’s mission to provide high‑quality, client‑focused legal solutions from anywhere in the United States. Because we operate virtually, you’ll collaborate with colleagues scattered across time zones, but all of us will be anchored by a shared commitment to precision, confidentiality, and proactive problem‑solving. --- Key Responsibilities - **Case File Management:** Create, maintain, and audit electronic case files in **Clio** and **MyCase**, ensuring 100 % compliance with our document retention policy for every matter originating in White Plains, New York. - **Legal Research:** Conduct statutory, case law, and regulatory research using **Westlaw** and **LexisNexis**, summarizing findings in concise memoranda for senior attorneys within 48 hours of request. - **Drafting & Review:** Prepare pleadings, discovery requests, and settlement agreements in **Microsoft Word** and **Adobe Acrobat**, flagging any inconsistencies and applying the firm’s style guide before submission to the court. - **E‑Discovery Support:** Upload, tag, and produce documents in **Relativity** and **Fastcase**, meeting strict production deadlines (average turnaround ≤ 3 business days). - **Client Communication:** Serve as the first point of contact for clients in White Plains, New York and elsewhere, providing status updates via **Zoom** and **Slack**, and coordinating virtual meetings with a 95 % on‑time attendance rate. - **Calendar & Deadline Management:** Maintain attorneys’ calendars in **Outlook**, tracking motions, hearings, and filing deadlines; send automated reminders and generate weekly docket reports. - **Billing & Time Entry:** Accurately record billable hours in **Bill4Time**, ensuring daily entry compliance and supporting the finance team’s monthly invoicing cycle. - **Compliance & Confidentiality:** Perform routine audits of privileged material, enforce data‑security protocols, and complete quarterly HIPAA and GDPR training. - **Process Improvement:** Identify bottlenecks in workflow and propose automation solutions using **Zapier** or **Asana**, contributing to a 15 % reduction in turnaround time over the past year. - **Team Collaboration:** Participate in bi‑weekly sprint retrospectives and a daily 15‑minute stand‑up (85 % async) to align priorities across litigation, corporate, and compliance teams. --- Required Qualifications - Associate’s degree in Paralegal Studies or a Bachelor’s degree with a legal focus (or equivalent experience). - **3–5 years** of professional experience as a paralegal, legal assistant, or law clerk supporting litigation or corporate matters. - Proven proficiency with **Clio**, **Westlaw**, **LexisNexis**, **Microsoft Office 365**, **Adobe Acrobat**, **DocuSign**, **Slack**, and **Zoom**. - Strong legal writing skills, with the ability to draft pleadings, motions, and discovery documents with zero errors. - Demonstrated ability to manage multiple matters simultaneously while meeting strict deadlines (average of 12 active cases). - Excellent interpersonal communication; comfortable interfacing with clients, attorneys, and vendors in both written and virtual formats. - Familiarity with e‑discovery platforms such as **Relativity** or **Everlaw**, and basic understanding of data‑privacy regulations. --- Preferred Qualifications - Certified Paralegal (CP) or Advanced Certified Paralegal (ACP) credential. - Experience in a **corporate paralegal** environment handling contracts, M&A due diligence, and corporate governance. - Prior work with **Asana** or **Trello** for project tracking and workflow automation. - Demonstrated leadership in mentoring junior legal staff or interns. - fluency in Spanish or another language useful for client interactions in White Plains, New York. --- Compensation & Benefits - **Salary Range:** **$55,000 – $75,000 annually**, commensurate with experience and certifications. - Comprehensive health, dental, and vision coverage for you and your dependents. - 401(k) plan with up to 4 % employer match. - Monthly **home‑office stipend** of $150 to cover internet, ergonomic chair, or other remote‑work necessities (available to residents of New York). - Unlimited PTO policy, plus 10 paid holidays and 2 mental‑health days per quarter. - Professional development allowance of $2,000 per year for courses, certifications, or conferences (including virtual events). --- Work Setup - **Time Zones:** Candidates must be able to work within the **Eastern Time Zone** (ET) or overlap at least 4 hours with ET; we have a strong client base in White Plains, New York that requires real‑time coordination. - **Core Hours:** 10 am – 4 pm ET, with flexibility outside these hours for global collaboration. - **Meeting Cadence:** Daily 15‑minute stand‑up (85 % async), twice‑weekly team sync via **Zoom**, and monthly one‑on‑one with the Senior Litigation Manager. - **Equipment:** Reliable high‑speed internet (minimum 25 Mbps download), dedicated laptop or desktop, webcam, and headset. We provide a $500 equipment allowance for initial setup. - **Platforms:** Primary communication through **Slack** (channels for litigation, corporate, and admin), task management in **Asana**, document storage on **OneDrive**, and case management via **Clio**. --- Growth - **Career Path:** Successful Remote Paralegals can progress to **Senior Paralegal**, **Paralegal Team Lead**, or **Legal Operations Manager** within 2–3 years, based on performance and business needs. - **Learning Budget:** Up to $2,500 annually per employee for certifications (e.g., CP, ACP), specialized legal software training, or advanced paralegal courses. - **Mentoring Program:** Pairing with a senior attorney for quarterly skill‑building sessions and career coaching. - **Performance Cycles:** Formal reviews conducted semi‑annually, with clear KPIs (e.g., turnaround time, accuracy rate, client satisfaction) and a transparent promotion framework. --- How to Apply Please submit the following to our applicant portal no later than **Friday, November 15, 2025**: 1. A tailored resume highlighting your paralegal experience, especially any work done for clients in White Plains, New York. 2. A cover letter (max 500 words) describing why remote legal support matters to you and how your skill set aligns with the responsibilities above. 3. A brief portfolio (PDF) of 2–3 drafting samples (pleadings, contracts, or discovery requests) with all confidential information redacted. • *Interview Process:** - **Stage 1:** Recruiter phone screen (15 minutes) – confirming eligibility and salary expectations. - **Stage 2:** Skills assessment – a 30‑minute case‑study exercise delivered via **Google Forms** and completed within 48 hours. - **Stage 3:** Virtual panel interview (60 minutes) with the Senior Litigation Manager, a senior attorney, and an HR partner, conducted over **Zoom**. - **Stage 4:** Final conversation – a 30‑minute cultural fit chat with the Managing Partner. We are an **Equal Opportunity Employer**. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. --- • Ready to bring your legal expertise to a dynamic, fully remote team that values collaboration, precision, and growth? Apply today and help us elevate the standard of legal support for clients across White Plains, New York and beyond.* Apply tot his job