Senior Executive Assistant job at Amgen in Thousand Oaks, CA

Senior Executive Assistant remote type Flex Commuter / Hybrid locations US - California - Thousand Oaks time type Full time job requisition id R-232422 Career Category Administrative Senior Executive Assistant What you will do Let’s do this. Let’s change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows. Responsibilities include: Proactively manage the executives’ calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums Prepare the VP with pre-read and briefing documents in advance of key meetings Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies Partner with team OE to assist / lead various projects Acting as a liaison between groups under the responsibility of the executives Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe Coordinate domestic and international travel arrangements amidst dynamic business requirements Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions Preparation and processing of expense reports Support HR report requests from Corporate Functions clients (Surveys, talent data, etc). Help pull data for key Corporate Functions talent programs Project Support for key HR processes Manage payment and tracking information for executive coaching engagements Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. Basic Qualifications: Associate’s degree and 4 years of administrative experience Or High school diploma / GED and 6 years of administrative experience Preferred Qualifications: Bachelor’s degree and direct experience supporting a senior executive for a large corporation 10+ years of Administrative Assistant experience Amgen experience Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment). Ability to work in a fast-paced, deadline-driven environment Experience working in biopharma industry Ability to prioritize projects of greater urgency and importance Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills Team Player Excellent written, verbal, and presentation skills in communicating key business and clinical information Excellent time management and project management skills What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. Apply tot his job