Sr Executive Assistant, Legal
About the position The Senior Executive Assistant provides high-level administrative support to the General Counsel, Corporate Secretary, and Chief of Staff to the CEO. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. The ideal candidate will be proactive, resourceful, capable of managing multiple priorities in a fast-paced, dynamic environment, and experienced in working with senior executives and board members in a public company environment. Responsibilities • Manage complex calendars, schedule meetings, and coordinate travel arrangements. • Prepare and edit correspondence, presentations, and reports. • Handle expense reporting and invoice processing. • Maintain filing systems and ensure document accuracy and confidentiality. • Manage Board calendar. • Support the effective operation of the Board of Directors and its committees by managing logistics, communications, and documentation. • Assist with preparation and distribution of Board and Committee materials, including tracking deadlines for materials and uploading materials to Board portal. • Work with event specialist to plan and execute Board meetings (secure location, coordinate on-site catering as well as off-site dinners). • Coordinate logistics for Board meetings, including travel for directors, printing agendas, preparing presentations for projection, and coordinating with IT as needed. • Coordinate requests for corporate aircraft use and manage aircraft logs. • Support the Corporate Secretary in governance best practices and board evaluations. • Support General Counsel and Legal Lead Team. • Manage Legal Lead Team staff meeting and coordinate Legal Team off-sites. • Support cross-functional initiatives led by the Chief of Staff. • Support staff meetings of the Executive Leadership Team, including scheduling and managing agendas. • Help manage strategic projects and executive communications. • Work with event specialist to plan and execute events for the Executive Leadership Team (such as quarterly business review meetings). • Serve as a liaison between executive leadership and internal departments, including managing corporate calendar. • Handle sensitive legal, corporate, and personnel information with the utmost confidentiality. • Exercise sound judgment in managing priorities and communications. Requirements • Minimum of 7 years' experience supporting C-level executives required, preferably in legal or corporate governance environments. • Bachelor's degree in Business Administration or a related field is preferred. • Experience interacting with Board members is preferable. • Excellent written and verbal communication skills. • Self-motivated, highly reliable, calm, diplomatic and able to thrive in a high-growth environment, managing multiple priorities under tight deadlines. • Ability to anticipate the needs of the executives with minimal guidance. • Adaptable nature and ability to shift priorities as needed. • Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality. • Maturity and integrity that fosters respect and trust from others. • Confidence in making decisions. • Strong problem resolution and project management skills. • Superb organizational skills and attention to detail. • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and board portal software. • Responsive nature and ability to work outside normal business hours as needed. • Knowledge of board governance and experience liaising with board members (preferred). Benefits • Base salary range of $84,000.00 - $126,000.00. • Hybrid working arrangements. Apply tot his job