Staff Accountant

Sigma Chi Foundation is a non-profit organization seeking a Staff Accountant to manage day-to-day accounting and gift processing tasks. The role involves responsibilities such as accounts payable, accounts receivable, month-end closing, and ensuring compliance with GAAP and FASB. Responsibilities Utilize accounting software (Sage Intact), our database (Salesforce), and associated technology to complete day-to-day accounting and gift processing functions Suggest improvements to modernize and increase the efficiency of accounting processes and work to implement them under the guidance of supervisor Reconciling transactions between bank accounts and database financial records Complete basic journal entries and month-end close processes Assist in recording and maintaining current fixed asset purchases, balances, history, and depreciation by category and entity Monitor annual budgeting data and run regular accounting reports Maintain donor database and gift records; including corporate matching, foundation and donor advised Reconcile gift database with bank and the general ledger Assisting with annual audits (IRS Form 990, W2s, 1099s) and ensuring compliance with GAAP and FASB Provide customer service over the phone and email for donation, fund balance and general accounting questions from other staff, donors, vendors, and external stakeholders Record invoices and accounts payable records in accounting software Verify proper invoice coding and management approval, per entity, per department Ensure recording of inventory purchases and unit cost of items Manage payment timing and priority and coordinate with supervisor regarding cash availability and future cash needs Process payments through ACH, check, and wire transfer Coordinate approval, coding, and payment of expense Maintain and advance the digitization of accounts payable processes Maintain accuracy of vendor company and contact information Communicate with vendors regarding updating payments, payment schedules, annual policy notices, general questions, and request Form W-9 as applicable Prepare and file Form 1099 and 1096 for all relevant entities Collect, record, and deposit cash, checks, and electronic payments (ACH, credit card) from various sources Generate and distribute invoices for pledges, sponsorships, and grants; ensure accuracy and timeliness Reconcile daily deposits, bank statements, and accounts receivable ledgers to the general ledger (GL) Coordinate with Development staff, provide backup documentation for reporting and donor records Monitor open pledges, follow up on past-due amounts, and resolve discrepancies with internal/external parties Prepare regular reports, such as daily cash position, AR aging, and assist with month-end closing entries and reports Maintain and advance the digitization of accounts receivable processes Skills Bachelor's degree in accounting, Finance, or related field (or equivalent experience) Sage Intact financial management software experience required Knowledge of generally accepted accounting principles, regulatory standards, and compliance requirements High degree of accuracy, attention to detail, and confidentiality Proficiency in Microsoft Office, accounting, and spreadsheet programs Robust mathematical and data entry skills Excellent analytical, problem-solving, and decision-making skills Ability to provide exemplary customer service via the phone and email Self-directing and Independent, willing to take on new tasks and responsibilities Team-oriented philosophy with the ability to handle multiple projects at once Salesforce experience preferred Non-profit accounting experience preferred Benefits Comprehensive health insurance with dental and vision coverage Life insurance Disability insurance Paid time off including vacation days, personal days, and holidays Parental leave A 401k plan Opportunities for professional development and training Company Overview Founded in 1939, the Sigma Chi Foundation is a charitable and educational tax-exempt organization, separate and independent from the Sigma Chi Fraternity, whose express purpose is to secure financial resources and provide faithful stewardship in support of Sigma Chi. It was founded in 1939, and is headquartered in Evanston, Illinois, US, with a workforce of 11-50 employees. Its website is