Supply Assistant / Assistant.e Back Office Offres de Voyage F/H
Description de l’entreprise ✨ About Voyage Privé Born in France in 2006, Voyage Privé has grown from an ambitious startup into becoming the Europe’s leading travel tech platform. Operating across 9 markets with tens of millions of users, we’re not just another e-commerce success story – we’re a tech powerhouse revolutionizing online travel. What makes us unique? A mission-driven culture where performance meets impact. Our innovative campus brings together tech talent, professional athletes, students, and artists, creating an ecosystem where digital innovation drives both business growth and positive change. We’re now at an inflection point, upgrading our entire technical foundation with cloud architecture, AI, and real-time systems to become a reference and top-of-mind platform for luxury travel, known by travelers for its for excellent offer and customer experience, and by our providers as a high-performance business development partner. Description du poste Your Mission As a Supply Assistant , you’ll play a key role in supporting our buyers and ensuring flawless execution of negotiated hotel offers. Based in Aix-en-Provence, you’ll manage the technical setup, accuracy, and lifecycle of our flash sales, guaranteeing seamless publication and performance. Partner & Prospect Relations • Schedule and prepare partner/prospect meetings and ensure responsive follow-up. • Identify and escalate issues, opportunities, or weak signals to Buyers. • Gather useful information to support commercial development. Contract Management • Collect required inputs to prepare accurate and compliant commercial contracts (FSA). • Support offer finalization with suppliers when needed. • Ensure completeness and validation of all agreements. Offer Production & Follow-Up • Create and configure offers in internal tools. • Check pricing, product data, BAT, visuals, and overall offer accuracy. • Advise Buyers on technical feasibility and monitor production timelines. • Handle pricing errors, stock issues, and product quality incidents. Stock Management • Monitor stock levels, alert Buyers/partners, and support renegotiations. • Identify additional stock opportunities to boost sales. Database & Reporting • Maintain up-to-date partner and prospect databases. • Track offer performance and provide regular quantitative/qualitative reporting. Additional Tasks • Build market and destination knowledge, support competitive monitoring, and help resolve minor supplier disputes. Qualifications What We’re Looking For We’re looking for detail-oriented team players who thrive in a fast-paced environment and are passionate about operational excellence and continuous improvement. Your profile: • Process-driven, with strong analytical and Excel skills, you see every challenge as an opportunity to improve. • Calm and efficient under pressure , maintaining high standards even in peak periods. • Flexible and proactive , able to adapt priorities to handle the unexpected. • Strong communicator, comfortable collaborating with multiple stakeholders. • A true team player, eager to contribute and grow together. • Fluent in English (spoken and written); additional languages are a plus. Informations supplémentaires ⚡ Our Recruitment Process We believe in a fast, transparent, and human recruitment process. Here’s what you can expect: 1. Call with a Talent Acquisition Partner (30) : Get to know each other! We’ll share more about the role, the team, and our culture. 2. Interview with Julia, Production Agent Manager (60 min) 3. On-site Interview with the Purchasing Manager & Director (60 min & 30 mins) Location : Aix en Provence, France Start Date : 02/12 Contract Type : Full-time / Permanent ❤️ You’ll Love Joining Us Our HQ in the South of France offers an exceptional environment — natural, cultural, and digital — on a modern and eco-responsible campus. Prefer flexibility? We offer a hybrid model for all other positions with 3 mandatory on-site days per week plus 4 fully remote weeks per year. Put meaning back into your work and join a unique ecosystem that connects worlds often far apart: business, sports, education, and social impact, through projects like Ecole des XV, Provence Rugby, VP Green, Les Tremplins, and Chez Pierre. Forget your gym subscription! Access our large on-site fitness center morning, noon, and night — or challenge your colleagues to a padel match on our private court. Live to the rhythm of Voyage Privé’s signature mix of business and fun: Company Breaks, Carnival, Annual Convention, meetups and talks… plus free tickets to every Provence Rugby home match and live music nights at the Dalida Institute. ✈️ And because travel is in our DNA : enjoy up to 20% off our exclusive getaway offers. Join us and make your next career move a journey worth taking.