Vibee - Properties Administrator [Remote]

Vibee - Properties Administrator (Contract) WHO ARE YOU? Do you enjoy live events? Do you excel in fast paced, creative environments? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world's leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Vibee is seeking a detail-driven Properties Administer to support our global hotel programs by managing vendor set-ups, invoice processing, reconciliations, and financial reporting. This role connects the Property Partnerships and Finance teams, ensuring all hotel-related financial activity is accurate, compliant, and timely. The ideal candidate has a strong foundation in bookkeeping and accounting, thrives in a fast-paced environment, and is eager to support large-scale international operations across the travel and hospitality ecosystem. This position will report to the Project Manager, Properties. RESPONSIBILITIES Vendor & Invoice Management • Set up and maintain vendor records across global markets in partnership with Property Partnerships and Finance. • Ingest, review, and process high volumes of invoices with precision and efficiency. • Identify and resolve discrepancies in billing, hotel statements, and guest chargebacks. • Communicate directly with hotel partners and vendors to ensure proper documentation and timely payments. Financial Reporting & Reconciliation • Reconcile full hotel programs, including deposits, payments, and outstanding balances. • Prepare reports using Excel, Google Sheets, and internal tools. • Support month-end and year-end close activities to ensure accurate reporting. Cross-Functional Support • Collaborate with Property Partnerships, Finance, and Fan Experience teams to streamline accounting workflows. • Manage expense reporting for department leadership, including the Vice President of Property Partnerships. • Maintain compliance with internal financial controls and international accounting standards. • Contribute to improving accounting processes and data integrity across hotel operations. • Train and provide support in onboarding team members, clients, vendors and partners when needed • All other projects and initiatives as identified. QUALIFICATIONS • Associate's degree in Accounting, Finance, or related field (Bachelor's preferred). • 2+ years of experience in bookkeeping or accounting (A/P, A/R, reconciliations). • Hospitality, travel, or business management experience strongly preferred. • Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and Google Sheets; QuickBooks or similar software experience a plus. • Understanding of international tax compliance and financial reporting standards a plus. • Highly organized with strong attention to detail and the ability to manage multiple priorities. • Excellent written and verbal communication skills. • Spanish fluency is a plus, but not required. • Ability to maintain confidentiality and demonstrate professionalism in all financial matters. • Must be available for partial overlap with European and West Coast business hours due to global operations. WORK ENVIRONMENT • Must be able to tolerate loud noise levels & busy environments in dynamic work locations • May work in drastic temperature climates while on site at events • Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines Applicants for employment in the US must possess work authorization, which does not require sponsorship by Vibee for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Vibee strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. Note: Posting is subject to change so please refer to career site for latest availability (SBJ-G337). 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