Virtual Assistant; Strategic Operations and Executive Support (Part-Time)
Job Title: Strategic Operations & AI-Enabled Executive Support Virtual Assistant Hours: 10–15 per week Duration: Long-term Start Date: Immediate About the Role I am looking for a highly organized, emotionally intelligent Virtual Assistant who is also comfortable using AI tools (especially ChatGPT) to support me across three interconnected areas of work: a fast-growing Substack newsletter and brand my consulting practice Executive + personal operations – email, scheduling, task management, life admin You will help simplify workflows, streamline publishing cycles, support client operations, and use AI to make processes smoother and more efficient. This is not a writing-heavy VA role. I write my newsletters myself. Your job is to support the operational side: formatting, scheduling, organizing, tracking tasks, and using AI to help systematize the work. This is ideal for someone who is detail-oriented, tech-comfortable, and able to hold emotional sensitivity in a brand centered on leadership through loss. Responsibilities 1. Newsletter (Operations + Publishing Support) Format and schedule Substack newsletters and Saturday reflections Optimize Substack posts (tags, settings, segments) Maintain a publishing calendar and help keep deadlines on track Prepare IG + LinkedIn posts using provided content Keep an organized archive of past writing and content assets Use AI to gather summaries, outline structures, and repurpose older material Track content analytics and audience engagement patterns Support simple digital offerings (holiday bundles, workshops, product fulfillment) Develop materials via Canva, Google Docs, etc. Light website support and development 2. Consulting Operations Assist with proposal formatting and refinement Use AI to outline talking points or summarize client notes Maintain project timelines and deliverables Organize documents, slides, and key correspondence Support scheduling and client coordination Draft simple follow-up messages for approval 3. Executive & Personal Operations Manage inboxes and draft responses for approval using AI Calendar coordination and scheduling Maintain a clear master task list Prepare weekly priority summaries Support light life admin (digital errands, appointment coordination, travel prep) Keep my digital files organized in Google Drive and Gmail 4. AI-Assisted Workflow Support You do not need advanced technical skills. Just comfort, curiosity, and confidence using AI tools to make work easier. You will: Use ChatGPT to polish or refine drafts after I write them Generate checklists, summaries, templates, and workflows Help me build simple operational systems using Google Workspace Recommend efficiencies or automation opportunities as they arise Collaborate with AI to support content repurposing Ideal Candidate Experience supporting executives, founders, consultants, or creators Strong organizational skills and extremely high attention to detail Confident using AI tools (ChatGPT, Claude, etc.) to support workflows Excellent written communication and formatting abilities Comfortable working with leadership + grief-centered content Emotionally intelligent, calm, proactive, and anticipatory Familiar with Substack or willing to learn quickly Comfortable with Canva and Google Workspace Not required: Notion, Airtable, or any complex tech stack. Tools You’ll Use Substack Canva Google Workspace (Docs, Sheets, Calendar, Drive, Gmail) Zoom, Calendly ChatGPT or other AI assistants Schedule 10–15 hours per week Flexible timing with responsiveness during mutually agreed-upon windows. To Apply Please include: A short note about why you’re a strong fit Examples of work demonstrating executive support, operations, or AI-enabled assistance Your weekly availability A description of how you use AI tools in your work Confirmation that you’re comfortable supporting leadership + grief-related content Apply tot his job