Virtual Assistant to Project Manager – Full-Time | Long-Term | CST Hours – Contract to Hire

We are a growing full-service sign company based in Chicago, specializing in interior and exterior signage, awnings, canopies, printed signs, and sign permitting. As we expand, we’re seeking a dependable and energetic Virtual Assistant to support our Project Manager and help streamline operations. This is a long-term, growth-oriented position with paid training, ideal for someone seeking stability and advancement in a professional and fast-paced environment. We understand there is a big time zone difference in some country's, NOTE: Must be able to work efficiently during graveyard sift and have high energy. Position Overview: You will work directly with our Project Manager, assisting with day-to-day tasks related to customer service, scheduling, CRM updates, and internal and external team coordination. This is an entity-level position designed to grow into a Project Manager role over time. Key Responsibilities: -Provide customer support via phone and email -Handle inbound and outbound calls in a polite and professional manner -Assist in scheduling, follow-ups, and task coordination -Update client records and notes in our CRM system -Support project tracking and communication between departments -Learn the operational flow of signage production and permitting Requirements: -Must be available Monday–Friday during U.S. Central Standard Time business hours. -Excellent English communication skills (spoken and written) -Polite, upbeat, high-energy personality – professional tone with customers -Tech-savvy: Familiarity with CRM systems, email, and basic business tools -Strong organizational and multitasking skills -Serious candidates only – looking for long-term employment and growth -A reliable internet connection and a quiet, professional work environment -Preferred (but not required): Experience in customer service, admin support, or virtual assistant roles -Familiarity with signage, construction, or permitting industries Prior use of CRMs like HubSpot, Zoho, GHL or similar systems What We Offer: -Paid training -Full-time, long-term position with room to grow -Supportive team and opportunities for professional development -Potential to grow into a Project Manager position Please submit: -A short cover letter explaining your interest and availability -A resume outlining your relevant experience - Your current time zone and weekly availability We’re excited to bring on a motivated, professional team member who wants to grow with us. Let’s build something great together. Apply tot his job Apply tot his job Apply tot his job Apply tot his job