Administrative Assistant

The Community Builders, Inc. (TCB) is a leading nonprofit real estate developer focused on strengthening neighborhoods across the nation. The Administrative Assistant will provide comprehensive administrative and grant support to the Community Life Department, assisting the Senior Vice President and other staff with various administrative tasks and grant-related functions. Responsibilities Support Grant Management team with grant and contract reporting and invoicing as assigned Support grant coding on various platforms; coordinate CL Directors’ monthly submission of AMEX reports Maintain master Memorandum of Understanding (MOU) tracking list and archive Support CL staff with vendor setup; prepare MOUs, exceptions, and other documents for the SVP’s signature Organize and maintain calendar and schedule appointments for SVP Coordinate travel arrangements for SVP (car rental, hotel, etc.) Schedule CL Board Committee Meetings: send reminders, prepare agendas, PowerPoint presentations, statistical graphs/charts, and other materials for meetings and correspondence Train new hires on administrative tasks, such as vendor setup and Amazon purchasing Assist in onboarding new hires: computer orders, IT setup, scheduling training, etc Update job titles and order business cards as changes occur in a timely manner Order office supplies and research new deals and suppliers Maintain corporate accounts for platforms such as WB Mason, Amazon, Doodle, Lucid Chart, etc Manage CL Admin inbox and triage emails appropriately Participate in CL office hours – biweekly for the grant team and monthly for property management staff questions Maintain staff e-mail distribution list and department directory in Outlook and Excel Maintain departmental organizational charts, inventory lists, and related documents Maintain CL TCB Commons page General clerical duties, including photocopying, faxing, scanning, mailing, filing; answering resident, vendor, and employee telephone inquiries; directing and screening calls as appropriate Skills BA/BS required Minimum one year in an administrative support role or related experience preferred Experience working with minimal supervision and performing effectively under tight deadlines Benefits Medical, dental, and vision insurance 12 Paid Holidays & tenure-based PTO accruals Employer contributions to Health Savings Accounts Company paid Life & Disability Insurance 403(b) retirement plan with company match Tax-advantage accounts: commuter/parking, medical & dependent care FSA Hospital & Critical Illness Insurance Confidential, 24/7 Employee Assistance Program Company Overview The Community Builders, Inc. (TCB) is a leading nonprofit developer of mixed-income housing in the United States. It was founded in 1964, and is headquartered in Boston, Massachusetts, USA, with a workforce of 501-1000 employees. Its website is Company H1B Sponsorship The Community Builders, Inc. has a track record of offering H1B sponsorships, with 2 in 2024, 1 in 2023, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.