Administrative Operations Coordinator

The State University of New York is dedicated to enhancing research and innovation through its Office of Research, Innovation & Economic Development (ORIED). The Administrative Operations Coordinator will manage administrative processes, support operational initiatives, and ensure effective communication across various departments. Responsibilities Provide administrative support for the Office including scheduling, calendar management, and meeting coordination Manage logistics for meetings, events, and cross-departmental initiatives Maintain organized filing systems (digital and physical), ensuring confidentiality and accessibility of information Assist with travel arrangements, expense reports, and reimbursements Handle incoming calls, emails, and inquiries in a professional manner Manage follow-up with internal and external parties as appropriate Assist the Executive Operations Manager in developing, implementing, and maintaining standard operating procedures (SOPs) Support the creation of project management support tools and reports for executive decision-making Support procurement and logistics processes including purchase orders and tracking Collaborate with cross-functional teams to help identify operational challenges for streamlining workflows Document inefficiencies and assist in process improvements Maintain accurate records of contracts, reports, and operational documentation Other duties as assigned Skills A Bachelor's degree is required 1-3 years' experience in administrative support Strong organizational, analytical, and problem-solving skills Attention to detail and ability to manage multiple priorities Strong communication abilities Ability to sustain independent work, as well as working collaboratively in teams A demonstrated commitment to a diverse, equitable, and inclusive work environment Experience in operations, administration, or project coordination roles Experience with document management systems (e.g. SharePoint) and project management tools Benefits NYS health insurance Free dental and vision coverage Competitive retirement options Tuition assistance Parental leave at full pay Generous vacation, sick, and holiday time 13 days of paid holidays per year 21 days of vacation 21 days of sick time accrued each year Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement. Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles. Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category. Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations. Company Overview The State University of New York is a system of public institutions. It was founded in 1948, and is headquartered in Albany, New York, USA, with a workforce of 10001+ employees. Its website is