Data & Safety Coordinator Featured

Northumberland Ferries Limited is seeking a Data & Safety Coordinator to support safety compliance and data-informed decision making across their operations. This role involves coordinating safety reporting, audits, and digital safety systems while fostering a positive safety culture within the organization. Responsibilities Receive, review, categorize, and process safety and security event reports Manage the full lifecycle of event reports, including corrective actions and stakeholder communications Maintain and transition the event reporting database from Excel to automated digital solutions Monitor timelines, target dates, and follow up to ensure deadlines are met Support process owners in the use of reporting systems Assist with safety KPIs, analytics, and record management (e.g., SharePoint libraries) Support the effectiveness of safety and security management systems Assist process owners with documentation related to corrective/preventive actions and audit findings Coordinate audit programs, including scheduling, recordkeeping, and follow-up actions Support audit teams during vessel and terminal audits and site visits Assist with audit reporting and tracking findings to closure Provide support to environmental reporting and audit activities Support the implementation and management of digital safety platforms Assist with the transition to automated event reporting and safety observation systems Build and maintain SharePoint lists, Excel workbooks, databases, and M365 workflows (e.g., Power Automate) Manage the Safety department’s SharePoint site and permissions Support M365 tools including Teams, groups, and distribution lists Assist with data capture, KPI analysis, and Power BI dashboard development Support other departments (e.g., Emergency Planning & Response, People & Culture) with safety-related data and workflows Assist with configuration, testing, rollout, and user support for safety-related digital tools Support safety initiatives such as audits, learning fairs, exercises, and training materials Schedule meetings, prepare agendas, record minutes, and maintain action and decision logs Assist with project schedules, roadmaps, progress reports, and improvement plans Monitor safety inboxes and calendars Track and support completion of safety action plans Liaise with internal and external stakeholders, including contractors Coordinate workshops and maintain accurate project trackers, logs, and documentation Skills High-level proficiency in Microsoft 365, including Excel, SharePoint, and Teams Experience with databases, data management, and data analysis (e.g., SQL, Python, R) Experience with data visualization and reporting tools (e.g., Power BI, Tableau, Looker) Strong organizational, communication, and coordination skills Ability to manage sensitive information with confidentiality and discretion Experience tracking issues, risks, actions, and changes in structured environments Understanding of data governance, privacy, and information safeguarding Experience in digital transformation, metadata management, or enterprise application administration Background in incident investigation or root cause analysis Post-secondary education or certification in health, safety, security, environment, or a related field Post-secondary degree or diploma in Computer Science, Engineering, Business, or an IT-related discipline Company Overview Two provinces separated by the sea. United by tradition. It was founded in 1941, and is headquartered in Charlottetown, Prince Edward Island, CA, with a workforce of 51-200 employees. Its website is