DPS – IT – Records Analyst – 7481
About the position Responsibilities • Process disposition logs and quarterly audits for Records Management, reviewing and approving audits, and conducting random audits agency-wide to ensure compliance. • Monitor the Records Management inbox, respond to queries, schedule training, and provide updates to Records Management Liaisons (RMLs) about policy and statute changes. • Audit and maintain the DPS Records Retention Schedule, processing requests for amendments from RMLs for submission to TSLAC. • Assist with changes to the DPS General Manual regarding Records Retention practices and serve as a resource to DPS Records Management Liaisons. • Assist divisions with making and requesting changes to policy manuals, processing revision requests, and publishing updated documents on DPSnet. • Coordinate policy changes by divisional vote and assist with routine cycle reviews of chapters in the General Manual. • Facilitate trainings for records management practices and create job aids for divisions. • Monitor and maintain the SharePoint Site, ensuring updates and changes are made as necessary. • Assist with agency storage coordination for records at DPS and the State and Local Records Management Center. • Prepare dashboards, reports, and summaries related to the records management program. • Monitor applicable legislation impacting the division and assign legislative bill analysis and fiscal notes. • Perform other duties as assigned. Requirements • Graduation from a standard senior-high school or equivalent is required. • Minimum of one year experience in records management, policy review, writing, implementation, office management, business administration, or project management. • Knowledge of TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures related to records management. • Knowledge of management and supervisory methods and principles, performance standards, and fiscal/budget management. • Ability to establish and maintain positive working relationships with internal and external customers. • Organizational skills to prioritize tasks in a changing environment and meet deadlines without sacrificing quality. • Ability to construct and deliver clear presentations to various audiences. • Proficiency with Microsoft Office and familiarity with software such as CAPPS, SharePoint, and Tableau. Nice-to-haves • Experience with legislative processes and analyzing proposed legislation. • Ability to handle sensitive and confidential information responsibly. • Experience in facilitating training sessions. Benefits • Telecommuting up to 4 days per week. • Ability to travel overnight in-state up to 25% of the time. • Work non-normal business hours, including weekends and holidays as necessary. Apply tot his job Apply tot his job