Event Specialist, Museum Programming

How You’ll Contribute The National Geographic Society headquarters, based in Washington, D.C., is undergoing a significant renovation project on its campus (called Base Camp), which will be completed in 2026. The public-facing portion of this renovation will be the new National Geographic Museum of Exploration. Components of the new museum will include a state-of-the-art pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and exciting new event space. The capstone of the renovation is a one-of-a-kind nighttime experience in the courtyard. The Public Programming team creates ticketed and free experiences at the Museum of Exploration that engage local and global audiences, showcase National Geographic Explorers, and highlight the Museum’s exhibitions and collections. In addition to enriching the on-campus guest experience, the department currently manages two other primary business lines: the National Geographic Live touring speaker series, which brings Explorer-led storytelling to performing arts venues worldwide, and the Speakers Bureau, which provides compelling speakers for private engagements around the globe. These programs are designed to advance the Society’s mission by deepening public understanding of science, exploration, and storytelling, while driving sustainable revenue for the organization. How You’ll Contribute Job Description Summary The Event Specialist will report to the Manager, Public Programming, collaborating on programming concepts and advancing the execution of all on-campus Public Programming Events. Your Impact Your Impact Responsibilities Include: Event Execution & Logistics (50%) Support the end-to-end execution of public programs, including setup, on-site coordination, and breakdown. Manage event logistics such as scheduling, vendor coordination, catering, and A/V support in collaboration with internal teams. Serve as the primary point of contact during select events, ensuring smooth operations and an excellent guest experience. Program Coordination & Administrative Support (30%) Assist in program planning, content tracking, and production schedules across on-campus programs. Coordinate communication with Explorers, speakers, and partners regarding program logistics, travel, and deliverables. Maintain program documentation, run-of-show materials, CRM, and event databases. Operations & Departmental Support (20%) Help implement and maintain departmental processes and tools to improve programming workflows and consistency. Track and process invoices, assist with budget monitoring, and manage event supplies and inventory. Support cross-functional coordination with teams such as Advancement, Marketing, Facilities, and Guest Services. What You’ll Bring Educational Background Bachelor’s degree preferred Minimum Years and Type of Experience 3+ years of experience in event production, program coordination, or public programming. Knowledge and Skills Required Passion for storytelling, science, exploration, and engaging the public through meaningful experiences Experience working with speakers, artists, or content creators Effective written and oral communications skills Proficiency in Nonprofit Cloud, Monday.com, Google Office, Microsoft Office Suite, Keynote and ticketing software is desired Astute attention to detail Ability to manage competing priorities and multitask while under tight deadlines Availability to attend evening and weekend events Excellent organizational, communication, and cross-functional collaboration skills. Desired Qualifications Experience working in a museum, cultural institution, or non-profit setting Interest in growing into a creative producer or programmer role over time. Supervision No direct reports Salary Information The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations. The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case. The salary range for this position is $61,750.00 - $65,000.00. In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31 (May not apply to all roles that are required to work during high volume seasons or essential workers. Please check with the hiring manager for confirmation.); paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks. Job Designation On-Site Flex - Staff members who must be physically present at Base Camp to do the vast majority of their work supporting overall building and museum operations. On-Site Flex staff hours are determined in consultation with supervisors, and are responsive to the needs of the MOE and other building operations, often including nontraditional (M-F, 9 a.m. - 5 p.m.) work hours. Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. Who We Are The National Geographic Society uses the power of science, exploration, education and storytelling to illuminate and protect the wonder of our world. Our mission is only complete when our staff, explorers, educators, youth and partners are seen, valued, and heard. We embrace each person’s identity, experiences, and abilities, and we commit to cultivating an environment where everyone benefits from opportunity, mutual respect and a sense of belonging. National Geographic's headquarters is located in the heart of Washington, D.C. We offer our employees a comprehensive benefits package, including health and dental benefits, generous vacation and parental leave time, a 401(k) plan, flexible work options, and career development. Apply tot his job