Executive Assistant

Executive Assistant - Talent Experience The Company Wizeline is a global digital services company helping mid-size to Fortune 500 companies build, scale, and deliver high-quality digital products and services. We thrive in solving our customer’s challenges through human-centered experiences, digital core modernization, and intelligence everywhere (AI/ML and data). We help them succeed in building digital capabilities that bring technology to the core of their business. Our People At Wizeline, we are a team of nearly 2,000 people spread across 25+ countries. We understand that great technology begins with outstanding talent and diversity of thought. Our business was built on doing well and doing good, and our values of Ownership, Innovation, Community, and Diversity & Inclusion are embedded within our company’s DNA. We are committed to offering our Wizeliners the opportunity to create their career path and develop the skills needed to achieve their personal goals. Community Impact We are proud to contribute to local economies by developing technology ecosystems in places like Mexico, Colombia, and Vietnam. We also created Wizeline Academy, a free, community- based education program that teaches high-value skills to workers looking to advance their tech industry careers. As of 2022, Academy has served more than 28,000 students across 675 courses. Wizeliners have the opportunity to upskill by taking Wizeline Academy courses and can also share their expertise by delivering classes to students. Your Day-to-Day Front-line Ambassador: Greet visitors warmly, ensuring a positive first impression. Calendar & Meeting Management: Manage executives' calendars, schedule and confirm meetings, and resolve conflicts. Ensure all details are included in Google Calendar (Zoom, room, coworking). Communication & Coordination: Handle internal/external communications, notify attendees of any changes, and confirm availability for meetings. Travel Arrangements: Book flights, hotels, and transfers. Organize itineraries and upload travel details to Expensify. Food & Beverage Management: Organize catering, coffee breaks, and food orders through internal tools and vendor coordination. Expense Management: Collect and submit receipts, review direct report expenses, and track budgets for travel and events. Vendor & Event Logistics: Coordinate with vendors for transport, meetings, and events. Manage logistics for offsites and onsite events. File & Records Management: Organize and maintain important files and documents. Special Projects & Support: Assist with ad-hoc projects, cultural activities, and engagement events. Client Experience: Plan and organize client-related meetings, meals, and events, including transportation and logistics. Administrative Support: Provide support for executive meetings, document preparation, and communication. Travel & Entertainment Reimbursement: Process travel and entertainment expense reimbursements, ensuring proper documentation. Are You a Fit? Sounds awesome, right? Now, let’s make sure you’re a good fit for the role. Must-have Skills 3+ years of professional experience working as an Executive Assistant or in a similar role. Complete availability. Service-oriented. Detail-oriented. Determined, motivated and goal-driven. Fluent in both English and Spanish, with outstanding verbal and written communication skills in both languages. A positive disposition and good attitude under pressure Why You Should Apply Still not convinced you should apply? Here are some of the things that make Wizeline different from other technology services companies: Our Values At Wizeline, we value innovation, community, and ownership. Our commitment to diversity, inclusion, and respect fosters an environment where everyone does well and does good. We're proud to be recognized by the Human Rights Campaign Foundation in response to our inclusive corporate policies and best practices for LGBTQ+ employees. Our Culture We offer exceptional career growth and learning opportunities to our employees with skill development workshops, mentoring programs, and support for side projects or entrepreneurial work. We ranked 7th on Expansión’s Super Companies 2021 list.