Office Administrator – San Francisco
About the position Responsibilities • Manage all office operations functions in the SFO including delivery of administrative support services and office services including (reception, hospitality, conference services, mail, reproduction, and records) delivered by a combination of in-house and outsources resources. • Manage SFO administrative support team including hiring, integration, training, coaching, performance and compensation management, engagement and motivation, and off boarding. • Participate in new hire orientation and supports integration of SFO partner and employees’ new hires. • Plan and conduct regular meetings with SFO based Global Operations (GO) Team members including administrative support teams. • Support the SF Office Chair as needed, including but not limited to facilitating the distribution, for client development purposes, of firm purchased local event tickets. • Collaborate with GO Team colleagues in support of SF office events including client and business development events; charitable and volunteer activities; and community and internal engagement events. • Support offboarding of SFO-based partners and employees. • Collaborate Facilities function to manage the SFO facility; serves as initial point of contact with local property management and works with building personnel and appropriate internal contacts as needed. • Assist in SFO, forecasting and management including oversight and accountability for processing SFO expenses and reporting monthly variances to Finance function. • • Collaborate with Facilities function to ensure best practice physical safety and security protocols are in place and to respond to physical safety concerns and incidents. • • Ensure implementation and maintenance of the firm’s Business Continuity protocols in the SFO and participate in Business Continuity Working Group. • • Partner with GO Team colleagues including Client Development, Marketing & Communications, Finance, IT, HR, Legal Recruitment, etc., to ensure SFO business needs are met and to ensure SFO compliance with firm strategy, policies, and practices. • Drive the implementation and adoption of new standards, practices, and technology in the SFO, under the leadership of the MD. • Participate in firm-wide GO Team (projects and initiatives) as requested. Requirements • 7+ years’ experience in administrative and/or facilities management in a large multi-office professional services firm. • Bachelor’s degree or equivalent relevant experience. • Demonstrates consistently sound judgment and commerciality. • Takes a solution-oriented approach to operational and people matters. • Actively listens, communicates in a clear and concise manner leveraging data and logic effectively. • Ability to persuade, negotiate, and resolve conflicts. • Consistently acts with integrity and discretion. • Remains calm and respectful even when in conflict and/or under pressure. • Is equally effective working independently and within a team. • Effectively manages multiple projects and competing demands. • Ability to manage complex projects and deliver expected results on time and in budget. • Ability to effectively navigate a highly matrixed global organization. • Proficiency with MSOffice Suite including Word, Outlook, Excel, PowerPoint and Teams. Nice-to-haves • AmLaw 100 firm experience a plus. • ALA CLM, Six Sigma and/or PMI certification a plus. Benefits • Flexible work arrangements and hybrid work schedule • Health, dental, and vision insurance • Life and disability insurance • Retirement & Savings Plan • Emergency back-up child and adult care • Paid vacation, sick time off, and holidays • Professional development and career advancement opportunities • Employee recognition and reward programs • Employee wellness and assistance programs • Employee discounts and perks Apply tot his job Apply tot his job