Operations and Finance Associate (I or II)

Operations and Finance Associate (I or II) Team: Operations Location: USA (Fully Remote) Reports to: Executive Director About Us: Good Energy Collective — Elevating Voices for a Sustainable Future Good Energy Collective is on a mission to advance clean energy while stewarding a socially responsible energy transition. We're looking for a skilled Operations and Finance Associate who can manage multiple workstreams independently and ensure smooth, efficient operations. The Opportunity: Operations and Finance Associate GEC is hiring for an Operations & Finance Associate I or II, depending on fit and experience. In this role, you will help keep Good Energy Collective’s internal operations and financial systems running smoothly. You’ll support the fractional Director of Operations, the fractional CFO, and the Executive Director by managing a mix of administrative, financial, and operational tasks. The ideal candidate will have strong attention to detail, comfort with data and systems, and the ability to work cross-functionally in a remote, mission-driven environment. This is an excellent opportunity for someone who enjoys building structure, streamlining processes, and contributing to the operational backbone of a growing nonprofit organization. Working at Good Energy Collective Good Energy Collective places significant emphasis on a strong and inclusive workplace culture grounded in collaboration and empathy. We are a fully remote U.S.–based organization, and employees are not expected to relocate, though occasional travel may be required. While the role is remote, it is not “work from anywhere.” Employees are expected to maintain regular working hours in their local time from a home office or approved coworking space. To ensure adequate support for the team, the Operations & Finance Associate should expect to be available throughout the workday for meetings and timely communication. Core Responsibilities: Your Impact and Influence Operations Support • Support daily operational workflows, including contracts, reimbursements, vendor management, and procurement tracking. • Maintain organizational documents, templates, and policies, ensuring version control and compliance. • Manage recruiting processes, including development of job descriptions, posting and marketing new roles, and managing hiring processes. • Develop and maintain departmental standard operating processes (SOPs) • Provide administrative support to the Executive Director for scheduling, document prep, and communications as needed. • Monitor shared email accounts and coordinate responses or assignments as appropriate. • Act as main point of contact with GEC’s IT service provider. • Coordinating all-staff meetings, board meetings, and organization-wide Lunch n’ Learn series. Finance Support • Coordinate invoice processing, staff reimbursements, and credit card expense reports with the fractional CFO. • Assist in the preparation of monthly financial reports, grant expense tracking, and budget reconciliations. • Ensure all journal entries are recorded accurately and timely. • Record and reconcile transaction activity, ensuring accuracy and timely processing. • Maintain and organize supporting documentation, including invoices, contracts, and receipts. • Oversee credit card transactions, ensuring compliance with internal policies. • Reconcile bank and credit card accounts on a regular basis. • Provide guidance and training to staff to ensure adherence to financial policies and procedures. • Support allocation and tracking of staff time and expenses against grant budgets. • Maintain organizational, departmental, and project budgets with support from relevant collaborators. • Help prepare financial data and documentation for audits, funder reports, and compliance reviews. • Assist in data requests related to the annual financial audit and single audit, as well as any relevant funder audits • Support the preparation of Form 990 and other regulatory filings Systems & Process Management • Support continual improvement processes for internal systems. • Manage quality control for GEC’s CRM • Identify opportunities to streamline workflows and create efficiencies across finance and operations. • Maintain clean data and consistent documentation across digital platforms. Who You Are: Qualifications and Skills Required Qualifications Educational Background: • There is no specific degree requirement for this role; we value experience and professionalism. Undergraduate or advanced degrees in accounting, finance, HR, or business considered favorably. Experience: • Operations and Finance Associate I: • 3+ years of professional experience, demonstrating progressive responsibility in related functions. • 2+ years of experience in finance, bookkeeping, HR, or other operational roles. • Operations and Finance Associate II: • 5+ years of professional experience, demonstrating progressive responsibility in related functions. • 4+ years of experience in finance, bookkeeping, HR, or other operational roles. • Strong organizational skills and high attention to detail. • Proficiency with Microsoft Office Suite; familiarity with tools like QuickBooks, Expensify, or similar systems a plus. • Strong written and verbal communication skills. • Comfort working with numbers, spreadsheets, and financial data. • Ability to manage multiple priorities and meet deadlines in a remote environment. • Commitment to the mission of Good Energy Collective and interest in clean energy, climate, or social impact work. Technical Skills: • High proficiency with Microsoft office suite (especially Excel) • 2+ years of experience working with QuickBooks • 2+ years of experience working within a program management software (E.g., Asana, Monday) • At least one year of experience working in or managing a CRM Project Management: • Experience leading technical projects, coordinating timelines, and collaborating with external partners. Intermediate understanding of project management fundamentals is essential. Preferred Qualifications Experience with: • Process development and planning. • Contract staging and execution. • Non-profit compliance. • Experience with donation processing. COMPENSATION & BENEFITS Approach to Compensation | Fairness Over Negotiation We get it; the topic of salary often turns into a negotiation game. But here at Good Energy Collective, we're taking a different approach—one rooted in fairness and internal equity. • For the Operations and Finance Associate I role, offers are set at 95% of the midpoint of GEC’s salary range $56,785 to $79,499. The starting salary of $64,735 is nonnegotiable. • For the Operations and Finance Associate II role, offers are set at 95% of the midpoint of GEC’s salary range $65,303 to $91,424. The starting salary of $74,455 is nonnegotiable. Our salary bands are intentionally wide to provide ample room for growth without requiring a change in title. It's our way of saying, "We value your growth right where you are, and we want to reward you for it." We recognize that negotiation often favors certain demographic groups, and we're committed to leveling the playing field. We want every candidate from every background to know they're being valued fairly for their skills and potential. Benefits • Employer-paid health, dental, and vision insurance • 401(k) with employer contribution • Flexible paid time off and 12 paid holidays • Annual professional development fund • Remote work flexibility and coworking stipend kcektJiznD Apply tot his job