Strategic Sourcing - Strategic Sourcing Associate

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit organization that supports health care providers across Canada. They are currently recruiting for full-time Strategic Sourcing Associates to coordinate and support the Sourcing Team through all stages of the procurement process as well as contract management of existing contracts. Responsibilities Liaise with Members on initiatives, contract issues, committee action items, and strategic sourcing inquiries Participate in the initiative process and supplier meetings to ensure understanding of initiatives Develop and manage documentation pertaining to all assigned initiatives, including NDAs, COIs and other procurement documentation Schedule proponent meetings and webinars related to initiatives Schedule strategic working group/clinical expert group meetings with participating members Assist in addressing inquiries from members regarding scoring, evaluation, and validations of sourcing events Provide contract information and initiative expertise to other departments within Mohawk Medbuy Maintain systems with up-to-date information around initiative milestones Ensure the bid process is followed according to existing policies and procedures Develop Request for Quotation, Request for Proposal and Request for Information based on customer requirements. Post RFx on electronic tendering portals Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members Conduct systems and reports maintenance, training and troubleshooting, as required Collaborate with the sourcing leads to update the comments in procurement systems Prepare and maintain auditable working contract files and documentation for execution in the contracts system (in line with BPS) Maintain and update the contract management system for all contracts and amendments throughout the entire contract period Reply to the proponent’s questions in collaboration with the sourcing lead Assist and/or prepare load sheets for all internal stakeholders Create contracts in the ERP system Provide local contract management issue support during term of agreement Provide input on "other" contract management activity - e.g. Hospital New Technology/Product requests, Budgetary Quotes, Trial Evaluation Agreements, etc Manage contract landscape and proactively meet with end users to review upcoming contract expiries and landscape Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance with terms and conditions Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services Develop and maintain strong customer relationships Track and report cost savings based on established guidelines Lead and coordinate project activities as required Accountable for the ongoing management of existing contracts (product/Member additions), issue resolution, pricing changes Interfacing with Members on answering questions/queries on the contracts and delivering exceptional customer service Review and verify product and service requests from customers Gather and analyze supplier data and information to determine the viability of new suppliers Advise customers of marketplace information through general discussions and/or meetings. Distribute pertinent information and literature (e.g., product catalogues, pricing guidelines, supplier information) Provide timely communication of project status with internal and external customers and escalate issues to the Sourcing Lead or Sr. Manager as appropriate Contribute/assist team members when needed Pursue continuous learning Assist with new staff training and orientation as required Other duties and tasks as assigned Skills Demonstrated knowledge in all facets of MS Office platforms, and Electronic Tendering systems Demonstrated proficient communication skills both written and oral Post secondary degree or diploma 1 to 2 years' experience in a purchasing/sourcing environment Knowledge of suppliers and dealing with people in differing levels of profession/position Excellent interpersonal skills with a high concentration on Customer Service Attention to detail and high level of accuracy Adaptability with a desire to learn Proven organizational and time management skills Demonstrated follow-up abilities Results orientated Self-starter, highly motivated, works well without constant supervision Demonstrated ability to organize, control and coordinate various activities in a fast-paced, ever-changing environment Knowledge/experience in materials provisioning and understanding of business and legal issues Three (3) to five (5) years' experience in a purchasing/sourcing environment Health care experience CSCMP, CPIM, CPPO or CPPB designation Good understanding of the P2P, supply chain and related ERP processes Previous experience with Contract Lifecycle Management Software Contract development and negotiation experience Broader Public Sector and Ontario Public Service Procurement Directives RFx experience Benefits Comprehensive benefits package Flexible remote work options Company Overview We’re a national, not-for-profit, shared services organization entrusted by hundreds of Canadian hospitals and health care providers to drive value, efficiencies and cost-savings on the supplies and services they use. It was founded in 1989, and is headquartered in Burlington, Ontario, CAN, with a workforce of 501-1000 employees. Its website is