Experienced Customer Service Representative – Sales Operations and Direct Mail Support Specialist at arenaflex

Introduction to arenaflex and the Role arenaflex, a leading innovator in the industry, is seeking a highly skilled and motivated Customer Service Representative to join our dynamic team. As a crucial member of our sales operations and direct mail support team, you will play a vital role in delivering exceptional customer service, driving sales growth, and ensuring seamless collaboration with our fulfillment partners. If you are a customer-centric professional with a passion for process improvement and a knack for working in fast-paced environments, we encourage you to apply for this exciting opportunity. Job Overview This full-time position, working 40 hours per week, is designed to support our direct mail and print sales goals through superior customer service and effective partnership with our fulfillment partners. As a Customer Service Representative at arenaflex, you will be responsible for owning the role, constantly seeking ways to improve processes, quicken turn times, and enhance communication. Your expertise will be instrumental in driving our sales operations forward, and your commitment to excellence will be rewarded with opportunities for growth and development. Key Responsibilities Gather critical information necessary to understand the needs of our clients, ensuring that their expectations are met and exceeded. Utilize web-based systems to generate accurate and timely mail and print estimates for the sales department, facilitating informed decision-making and driving sales growth. Acquire pricing from outside vendors for custom print jobs, negotiating the best possible rates and ensuring that our clients receive exceptional value. Prepare and provide accurate cost estimates to our sales team, enabling them to make informed decisions and drive revenue growth. Review, pre-flight, and send artwork to appropriate vendors, ensuring that all materials meet our high standards of quality and are delivered on time. Create detailed and accurate print orders to send out to print partners, guaranteeing that our clients receive the best possible products and services. Attend and participate in weekly production meetings to review job status and changes that have occurred or are pending, ensuring that all stakeholders are informed and aligned. Assist in maintaining an up-to-date print report to follow through completion of jobs, providing real-time visibility and ensuring that all projects are delivered to the highest standards. Act as a backup to the Print Coordinator and arenaflex Sr. Designers, providing support and expertise as needed and ensuring that our operations run smoothly and efficiently. Requirements and Qualifications To be successful in this role, you will need to possess a unique blend of customer service, graphic design, and technical skills. The ideal candidate will have: At least two years of experience working in customer service, with experience in the media industry preferred. We will consider candidates with less experience but with all the right tools and a passion for learning and growth. Minimum 1 year of professional experience in graphic design, with a strong understanding of visual design principles, color theory, and typography. Experience with Adobe Creative Suite, InDesign, Illustrator, Photoshop, and Acrobat, with the ability to apply these skills in a fast-paced environment. Excel proficiency, with knowledge of advanced functions, ability to sort and analyze data, and a strong understanding of how to apply data insights to drive business growth. Experience working with a team of remote workers, with the ability to collaborate effectively and communicate clearly in a virtual environment. Proven experience producing accurate results under deadline pressure, with a strong focus on quality and attention to detail. Effective communication skills, with the ability to get along with diverse personalities and build strong relationships with clients and stakeholders. Direct work experience using computer systems such as CRMs, as well as tools like Word and Excel, with the ability to learn and adapt to new technologies quickly. Comfort using communication tools such as email and video meeting tools like Teams or Zoom, with the ability to communicate effectively in a virtual environment. Ability to excel in a fast-paced environment, with a strong understanding of the importance of flexibility and adaptability in a rapidly changing business landscape. Collaborative mindset, with the ability to work with a team on large projects and drive results through effective teamwork and communication. Skills and Competencies In addition to the requirements and qualifications listed above, the ideal candidate will possess a range of skills and competencies that will enable them to succeed in this role. These include: Strong customer service skills, with a focus on delivering exceptional customer experiences and building strong relationships with clients and stakeholders. Excellent communication and interpersonal skills, with the ability to communicate effectively with diverse personalities and build strong relationships with clients and stakeholders. Strong problem-solving and analytical skills, with the ability to analyze complex problems and develop effective solutions. Ability to work in a fast-paced environment, with a strong focus on quality and attention to detail. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. Ability to learn and adapt to new technologies quickly, with a strong focus on staying up-to-date with the latest industry trends and developments. Career Growth Opportunities and Learning Benefits At arenaflex, we are committed to the growth and development of our employees. As a Customer Service Representative, you will have access to a range of training and development opportunities, including: Comprehensive onboarding program, designed to ensure that you have the skills and knowledge needed to succeed in your role. Ongoing training and development opportunities, including workshops, webinars, and conferences, designed to help you stay up-to-date with the latest industry trends and developments. Opportunities for career advancement, including promotions and lateral moves, designed to help you achieve your career goals and aspirations. Access to a range of resources and tools, including industry-leading software and technologies, designed to help you succeed in your role and drive business growth. Work Environment and Company Culture At arenaflex, we are proud of our dynamic and supportive work environment, which is designed to foster collaboration, creativity, and innovation. As a Customer Service Representative, you will be part of a talented and dedicated team, with a strong focus on teamwork and communication. Our company culture is built around a set of core values, including: A commitment to excellence, with a focus on delivering exceptional customer experiences and driving business growth. A passion for innovation, with a focus on staying up-to-date with the latest industry trends and developments. A focus on teamwork and collaboration, with a strong emphasis on building strong relationships with clients and stakeholders. A commitment to diversity and inclusion, with a focus on creating a workplace that is welcoming and inclusive to all employees. Compensation, Perks, and Benefits At arenaflex, we offer a competitive compensation package, including a range of perks and benefits designed to reward and recognize our employees' hard work and dedication. These include: Annualized base salary ranging from $12.55 to $22.00 per hour, with opportunities for variable compensation and bonuses. Comprehensive benefits package, including health, dental, and vision insurance, as well as a range of other benefits designed to support your physical and mental well-being. Opportunities for career advancement and professional growth, including promotions and lateral moves. Access to a range of resources and tools, including industry-leading software and technologies, designed to help you succeed in your role and drive business growth. Flexible work arrangements, including remote work options, designed to support your work-life balance and overall well-being. Conclusion If you are a motivated and customer-focused professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As a Customer Service Representative at arenaflex, you will be part of a dynamic and supportive team, with a strong focus on delivering exceptional customer experiences and driving business growth. With a range of training and development opportunities, a competitive compensation package, and a commitment to diversity and inclusion, we believe that arenaflex is the ideal place to build your career and achieve your goals. Apply now to join our team and take the first step towards an exciting and rewarding career with arenaflex. To apply, please submit a single document file that includes your resume, a cover letter introducing yourself to us, and any supportive documents such as testimonials, recommendations, certifications, etc. We look forward to hearing from you and exploring how you can contribute to the success of arenaflex. Apply for this job